Administrative Coordinator

**Job Opportunity: Administrative Coordinator - Join Our Dynamic Start-Up Team**

Are you looking to be part of an innovative start-up where your contributions make a real difference? At **Nova Property Management Experts**, we pride ourselves on delivering exceptional condominium management services with a focus on professionalism, innovation, and community. Join a team that values creativity, growth, and the unique energy of a start-up environment

**Position Details**

**Job Title**: Administrative Coordinator

**Salary**: Starting at $50,000 annually

**Contract**: Permanent, full-time position

**Benefits**:

- 2 weeks paid vacation
- Closed for the Christmas holidays
- Flexible work arrangements
- Paid sick & personal days

**Your Role**

As the **Administrative Coordinator**, you will be the backbone of our operations, handling essential administrative tasks to support our condominium clients. Your responsibilities include:

- **Record Management**:Maintain an updated register of owners, tenants, and their contact details; organize Corporation records in compliance with legal standards.
- **Facilities Management**: Manage registries for parking spots, lockers, and bicycle racks based on operational procedures.
- **Owner Communication**:Draft and distribute notices, coordinate mail-outs (newsletters, budgets, AGM packages), and provide information and assistance to owners.
- **Inventory Management**: Monitor and communicate office supply needs.
- **Filing and Documentation**: Maintain organized, digital filing systems for contracts and other essential documents.
- **Compliance and Certificates**:Prepare and distribute regulatory certificates (e.g., PICs, Information Update Certificates, New Owner Information Certificates).
- **Financial and Legal**: Oversee outsourced collections administration and assist with unit sale documentation, including status certificates.
- **Board Member Support**: Update CAO registrations and assist Board members with training and disclosure obligations.

**What We’re Looking For**

We’re searching for someone who thrives in a fast-paced, entrepreneurial environment and embodies the following qualities:
**Skills and Qualifications**
- **Condominium experience required **- familiarity with industry operations and regulations.
- **Language Skills**: English proficiency essential; additional languages are an asset.
- **Communication Skills**: Excellent written, oral, and reading skills.

**Personal Attributes**
- **Attention to Detail**: You excel at accuracy and spotting errors.
- **Self-Starter**: Motivated and able to work independently.
- **Organized**:Skilled at managing tasks and priorities effectively.
- **Personable**:Comfortable speaking with owners via phone and other platforms.
- **Team Player**:Able to take direction, provide and receive constructive feedback, and collaborate effectively with others to achieve shared goals.

**Why Join Us?**

At NOVA-PME we’re more than just a workplace—we’re a team dedicated to redefining condominium management. Here’s what makes us special:

- **A Start-Up Culture**: Collaborate in a supportive environment where innovation is encouraged, and your ideas can shape the future of our company.
- **Flexibility and Work-Life Balance**: Enjoy paid sick days, two weeks of vacation, and holiday closures.
- **Growth Opportunities**: As a valued member of our team, you’ll have the chance to grow with us and contribute meaningfully to our success.

**Ready to Join Us?**

Start Date: January 6th 2024, with some paid training dates available in December.

Let’s shape the future of condominium management together

Additional pay:

- Overtime pay

**Benefits**:

- Extended health care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- On call

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Ottawa, ON K2B 8G7

Application deadline: 2024-12-13
Expected start date: 2025-01-06