Data Entry Administrator

5 days ago

Vaughan, Canada Strada Aggregates Full time

**About Us**:
With key locations throughout the Greater Toronto Area, we have both high quality and manageable logistics for the economic success of our clients and their building endeavors. These facilities have also been organized to receive reclaimed concrete and asphalt from bridges and roads, buildings, and other demolition needs.

**Position Summary**

Perform day-to-day data-entry support assisting in the efficient operation of the company.

**Key Responsibilities**
- Perform related administrative duties, such as word processing, data base entry, maintaining filing and record systems, faxing and photocopying
- Scan, code, verify, and organize tickets
- Verify and export files into Microsoft Navision
- Process internal and external ticket requests
- Obtain approvals of vendor invoices
- Follow-up with vendors/internal staff for invoice discrepancies
- Ensure all invoices are entered to meet payment runs
- Achieve bi-weekly and monthly timeline requirements
- Respond to customer inquiries, maintain good customer relations, and solve problems
- Ensure and enforce compliance to all company, client and legislated Safety policies and procedures
- Code, total, batch, enter, verify, and reconcile invoices
- Any additional duties and responsibilities as may be assigned from time to time

**Key Competencies**
- Financial systems, processes and technology
- Attention to detail
- Organizational Awareness
- Verbal and written communication skills
- Confidentiality
- Professional personal appearance
- Customer service oriented
- Information management
- Organizing & planning skills
- Initiative
- Reliability
- Stress tolerance due to fluctuations in workload - sometimes requiring overtime hours.

**Education and Experience**
- High school diploma generally required
- Experience in Accounts Payable is a **strong asset**:

- Completion of college, or other business administration courses is an asset
- Knowledge of general administrative and clerical procedures
- Knowledge of customer service principles and practices
- Knowledge of general accounting concepts
- Strong keyboard skills
- Strong mathematical ability

**Working Conditions**
- Typical office hours: Monday to Friday - 9:00 am - 5:00 pm. Additional hours may be required
- Light to infrequently moderate physical effort. Requires handling of light and moderate weight objects including office equipment and other office supplies and, frequently, sitting for prolonged periods of time while using the telephone and computer.
- _Great environment to work in. _

**Job Type**: Fixed term contract
Contract length: 12 months

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Data entry: 1 year (preferred)

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