Executive Assistant

5 days ago

Markham, Canada Shunda Polyurethane Ltd. Full time

**Executive Assistant Duties**
- Manage executive calendar, including scheduling meetings, coordinating travel arrangements, and organizing events
- Handle sensitive and confidential information with complete discretion
- Prepare and edit correspondence, presentations, and reports
- Coordinate and maintain executive's priority list and follow up on pending items
- Process expense reports and manage administrative budget
- Take minutes during meetings and distribute action items

**Reception & Office Management**
- Serve as the first point of contact for visitors, providing a welcoming and professional environment
- Manage multi-line phone system and direct calls appropriately
- Coordinate office maintenance, supplies, and vendor relationships
- Maintain office organization and cleanliness
- Process incoming and outgoing mail and packages
- Support general office operations and administrative needs

**Future HR Development Opportunities**
- Assist with recruitment and onboarding processes
- Help maintain employee records and HR documentation
- Support benefits administration and employee relations
- Coordinate training and development programs
- Assist with HR policy implementation and compliance
- Help organize company culture initiatives and employee engagement activities

**Required Qualifications**
- Bachelor's degree in Business Administration, Human Resources, or related field
- 3+ years of executive assistant experience
- Exceptional written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite
- Strong organizational and time management abilities
- Professional demeanor and excellent interpersonal skills
- Ability to maintain confidentiality and exercise discretion

**Preferred Qualifications**
- Previous experience in HR-related tasks or certification
- Knowledge of HR software and HRIS systems
- Experience with event planning and coordination
- Familiarity with office management software
- Background in customer service or client relations

**Working Conditions**
- Full-time position, Monday through Friday
- Occasional evening or weekend work may be required
- Office environment with extended periods at desk and computer
- Some lifting and moving of office supplies (up to 20 lbs)

**Growth Trajectory**
- Gain HR certifications and additional training
- Take on increasing HR responsibilities over time
- Develop expertise in HR practices and policies
- Build experience in talent management and employee relations
- Progress into a dedicated HR role as the organization grows

**Benefits**
- Competitive salary commensurate with experience
- Comprehensive health insurance
- Paid time off and holidays
- Professional development opportunities
- Career advancement potential

**Job Types**: Full-time, Permanent

Pay: $44,000.00-$48,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Markham, ON (L3R): reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- English (required)
- French (preferred)

Work Location: In person

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