Executive Assistant

2 weeks ago

Markham, Canada Shunda Polyurethane Ltd. Full time

**Executive Assistant Duties**
- Manage executive calendar, including scheduling meetings, coordinating travel arrangements, and organizing events
- Handle sensitive and confidential information with complete discretion
- Prepare and edit correspondence, presentations, and reports
- Coordinate and maintain executive's priority list and follow up on pending items
- Process expense reports and manage administrative budget
- Take minutes during meetings and distribute action items

**Reception & Office Management**
- Serve as the first point of contact for visitors, providing a welcoming and professional environment
- Manage multi-line phone system and direct calls appropriately
- Coordinate office maintenance, supplies, and vendor relationships
- Maintain office organization and cleanliness
- Process incoming and outgoing mail and packages
- Support general office operations and administrative needs

**Future HR Development Opportunities**
- Assist with recruitment and onboarding processes
- Help maintain employee records and HR documentation
- Support benefits administration and employee relations
- Coordinate training and development programs
- Assist with HR policy implementation and compliance
- Help organize company culture initiatives and employee engagement activities

**Required Qualifications**
- Bachelor's degree in Business Administration, Human Resources, or related field
- 3+ years of executive assistant experience
- Exceptional written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite
- Strong organizational and time management abilities
- Professional demeanor and excellent interpersonal skills
- Ability to maintain confidentiality and exercise discretion

**Preferred Qualifications**
- Previous experience in HR-related tasks or certification
- Knowledge of HR software and HRIS systems
- Experience with event planning and coordination
- Familiarity with office management software
- Background in customer service or client relations

**Working Conditions**
- Full-time position, Monday through Friday
- Occasional evening or weekend work may be required
- Office environment with extended periods at desk and computer
- Some lifting and moving of office supplies (up to 20 lbs)

**Growth Trajectory**
- Gain HR certifications and additional training
- Take on increasing HR responsibilities over time
- Develop expertise in HR practices and policies
- Build experience in talent management and employee relations
- Progress into a dedicated HR role as the organization grows

**Benefits**
- Competitive salary commensurate with experience
- Comprehensive health insurance
- Paid time off and holidays
- Professional development opportunities
- Career advancement potential

**Job Types**: Full-time, Permanent

Pay: $44,000.00-$48,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Markham, ON (L3R): reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- English (required)
- French (preferred)

Work Location: In person

  • Executive Assistant

    2 hours ago

    Markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ON We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    5 days ago

    markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    5 days ago

    Markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ON We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ON We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    3 weeks ago

    Markham, Canada Adecco Full time

    Executive Assistant job opening in Markham, ONWe are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting. In this full-time, interim opportunity, you will be responsible for providing a high level of executive administrative support to the executive(s) and leadership...

  • Executive Assistant

    23 hours ago

    Markham, Canada super vape Full time

    **Position Overview**: The Executive Assistant will provide administrative support to our executive team and sometimes need to provide administrative assistance to our retail stores. **Key Responsibilities**: - Prepare and edit reports and documents. - Provide administrative support to our retail stores. - Review employee reimbursement. - Perform office...

  • Executive Assistant

    6 days ago

    Markham, Canada Miller Waste System Full time

    **Location**: Markham, ON (onsite) **Position Type**: Full-time - permanent **Reporting**: President & CFO **Travel**: Required, ad hoc Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health &...

  • Executive Assistant

    2 weeks ago

    Markham, Ontario, Canada Altohelix Full time

    Company DescriptionAltohelix, a Canadian company, specializes in drone hardware, mobile laser scanners, and professional drone training tailored for professional and industrial applications. As an authorized dealer for leading brands such as DJI Enterprise and FARO 3D laser scanners, the company excels in providing state-of-the-art products and solutions for...

  • Executive Assistant

    1 week ago

    Markham, Canada PL Energy Services Full time

    **Executive Assistant** **Location**: Markham Ontario, Canada (In-Person - GTA Based Preferred) **Company**: PL Energy Services **PL Energy Services** is a Professional Engineering and Construction firm dedicated to delivering innovative HVAC and electrical solutions that reduce energy consumption, help protect the environment, and improve our clients’...