Reception - Office Assistant

1 week ago

Surrey, Canada Traditional Learning Academy Online Full time

Office Assistant

Role

Provide reception, administrative and clerical support.

Duties

Data entry

Enters data in to databases and spreadsheets

Enters data in to MyEdBC as directed by the student records manager

Enters data in to Simply Accounting as directed by the financial manager

Enters and reviews data in learning management system

Reception

As directed by the office manager
- Maintains first aid qualification and assist the school administrative team during emergency/medical situations;
- Meets and greet parents, students and visitors and answers their questions
- Delivers messages to teachers and other staff

Greets all who walk through TLA doors with courtesy and endeavours to help them in any way

Teacher interaction

Provides clerical support for all teachers, including but not limited to:
Mailing

Photocopying

Updating student lists

Creating forms

Monitoring forums

Collecting and collating data

Parent and student interaction

Provides parents and students with accurate and timely information

Office functions

Performs other office duties as required including:
Placing orders

Arranging payments and registrations for events and activities

Photocopying

Mailing

Planning for conventions, ceremonies, staff training and special events

Proof reading of mail outs and report cards

Filing

Attends staff meetings and retreats as scheduled on the annual calendar and any additional meetings as required

Assists vice principals with all clerical needs

Vacation & sick leave, responsible to ensure all positions covered for absences

Maintains the TOC list

Exercising judgment

Informs the office manager and vice principals of problems or conflicts as necessary;
Evaluates personal progress in consultation with the office manager and vice principals.

Working relationships

Reports to the Office Manager

Collaborates with other office staff as required.

Minimum qualifications

Office experience and an understanding of home education.

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