Part-time Administrative Coordinator

5 days ago

North York, Canada ICG Globe Full time

Are you a skilled professional with a passion for office administration and customer support? ICG Globe is seeking a talented individual to join our team as a **Part-Time Administrative Coordinator.**

ICG Globe is a distinguished Canadian immigration and IT services consultancy dedicated to helping individuals navigate their immigration journey and supporting various IT projects. We're looking for an enthusiastic and organized Administrative Coordinator to assist with essential office functions and provide key support to our growing team.

**Key Responsibilities**:

- ⁠ ⁠**Office Administration**: Handle general administrative tasks, such as organizing office supplies, filing documents, and ensuring smooth day-to-day operations.
- ⁠ ⁠**Basic Account Management**: Assist with monitoring client accounts, tracking payments, updating CRM systems, and ensuring records are accurate.
- ⁠ ⁠**Document Preparation & Filing**: Assist in preparing and organizing important documents, reports, and presentations. Ensure files are well-maintained and easily accessible.
- ⁠ ⁠**Client Support**: Assist in communicating with clients to update them on project progress, answer queries, and provide general support.
- ⁠ ⁠**Social Media & Marketing Support**: Help maintain an active online presence by assisting with social media content creation, scheduling, and engagement.
- ⁠ ⁠**Scheduling & Calendar Management**: Organize team calendars, schedule meetings, and send reminders to ensure smooth operations.
- ⁠ ⁠**Task Coordination**: Coordinate with team members to track ongoing tasks and assist with ad-hoc administrative duties.

**Qualifications**:

- ⁠ ⁠**Experience**: Previous experience in office administration, customer support, or similar roles is preferred.
- ⁠ ⁠**Sales & Client Support Skills**: Ability to engage with clients and assist in basic customer support tasks, ensuring satisfaction.
- ⁠ ⁠**Organizational Skills**: Strong organizational and multitasking abilities with attention to detail.
- ⁠ ⁠**Communication Skills**: Excellent verbal and written communication skills, with a clear, professional approach.
- ⁠ ⁠**Tech Proficiency**: Familiarity with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic CRM tools. Social media skills are a plus.
- ⁠ **⁠Flexibility**: Comfortable with spontaneous work hours and able to adapt to changing schedules and tasks.

**Why Join ICG Globe?**
- ⁠ ⁠Work with a supportive, collaborative team committed to your success.
- ⁠ ⁠Gain valuable experience across administrative, client support, and IT sectors.
- ⁠ ⁠Access to training and career growth opportunities.
- ⁠ ⁠Flexible part-time hours, with the possibility of remote work.
- ⁠ ⁠Opportunity to contribute to a growing, global consultancy.

**About Us**

ICG Globe is a distinguished Canadian immigration and business consultancy that blends IT solutions, immigration services, and strategic consultancy to assist businesses and individuals. Our team is dedicated to making a difference in the lives of our clients while maintaining a culture of innovation and collaboration.

**How to Apply**:
ICG Globe is an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

**Job Type**: Part-time

Pay: $17.20 per hour

Expected hours: 15 - 20 per week

Work Location: In person

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