Mcasphalt Employee Experience Coordinator

**Version française ci-dessous**:
**Subsidiary**:McAsphalt Industries Limited
**Status**:Maternity Leave Coverage - (Term 20 months)
**Expected Start Date**: As soon as possible
**Location**:Head Office: 8800 Sheppard Avenue East, Scarborough, ON M1B 5R4
**Reporting to**:Human Resources Director

**About McAsphalt**:
McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

**Position Summary**:
Reporting directly to the Human Resources Director, the Employee Experience Coordinator is responsible for enhancing the employee lifecycle, improving the overall employee experience, maintaining HRIS data accuracy, and supporting various HR projects. This role also involves translating materials between English and French and ensuring clear communication in both languages.

**Main Duties and Responsibilities**:

- Collaborate with HRBPs to create, manage, and update policies, ensuring they align with our procedures and provincial and federal legal requirements through annual reviews and necessary changes.
- Participate actively in the Employee Engagement Committee and collaborate with team members to plan events and activities that promote a positive workplace culture.
- Implement enhancements to streamline processes and improve user experience.
- Collaborate with multiple departments to create comprehensive materials and checklists for managing each stage of the employee lifecycle, ensuring a smooth and organized experience for all.
- Provide guidance supports to the HRBPs and Facility Managers to enhance the employee experience.
- Serves as the first point of contact for HRBPs inquiries about workplace policies, recruitment procedures, and culture.
- Oversee the entire process of ordering and tracking welcome packages for new hires, ensuring that all items are selected to satisfy recruitment best practices.
- Coordinate cross-functional initiatives to improve HR processes and enhance employee experience and engagement.
- Identify opportunities for process improvements within HR functions and propose solutions.
- Assist in various HR projects as assigned by HRD, providing support and contributing ideas to enhance project outcomes.
- Translate HR documents, communications, and materials from English to French accurately and efficiently.
- Ensure that all communications are clear, professional, and timely.
- Analyze employee feedback and data (e.g. Employment surveys) to identify trends and opportunities for organizational improvements.
- Respond to ad hoc requests for HR data and reports from management and stakeholders while maintaining data confidentiality.
- Maintain HRIS data accuracy and integrity by ensuring that employee records are up to date and collaborating with team members to correct discrepancies.
- Serves as the first point of contact for all inquiries and issues related to the transition of HR data in payroll software systems, specifically during the integration and implementation of JDE/ADP.
- Regularly audit data entries in HRIS to ensure accuracy and consistency.
- Providing support to the HR team at Colas Canada by collaborating closely during the testing phases and input stages of the HR improvement system projects.
- Provide coverage and support for the HR Assistant during their absence, ensuring continuity of HR operations with special focus through the high season.

**Required Qualifications**:

- Post-secondary education in a related discipline. Preference given to a focus on human Resources, Administration, or Business Management.
- An equivalent combination of education and demonstrated related work experience may be considered.
- Minimum of 2-3 years of experience in Human Resources Analyst or Administration role
- Bilingualism Required: Advance proficiency in reading, writing, and speaking in both English and French, along with previous work experience in a role that required bilingual communication.
- Capability to accurately translate documents, reports and communications between English and French.
- Skilled in adapting messages to suit different audiences, fostering an environment of open dialogue and collaboration.
- Strong understanding of HR roles and cross-functions, with the ability to support various elements of the team.
- A self-starter, highly organized, with a results-oriented attitude.
- Good interpersonal and coaching skills, along with excellent organizational abilities.
- Strong knowledge of HRIS system, office management systems and pr