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Project Administrator

12 hours ago

Chilliwack, Canada Emil Anderson Group Full time

**Project Administrator**

**About Gerry Enns Contracting**

Gerry Enns Contracting (GEC) is a community driven general contractor and custom builder specializing in commercial, industrial, tenant improvement, and residential construction. Proudly founded in Chilliwack, we serve clients across the Fraser Valley, Greater Vancouver, and the Okanagan, delivering quality construction services with a personal, client focused approach.

For more than 35 years, GEC has been a trusted building partner. Our collaborative approach brings owners, designers, construction teams, and sub trades together early to mitigate risk, operate efficiently, and deliver meaningful projects that contribute to thriving communities.

We take pride in our people, our craftsmanship, and the spaces we build. As part of the Emil Anderson Group, we pair deep local roots with the resources, training, and support of a respected BC construction network—enabling us to deliver dependable results and an exceptional client experience, from preconstruction through closeout.

Our success is rooted in our Core Values: Safety, Leadership, Improvement, Commitment, and Excellence. Joining our team means working on landmark projects, learning from industry leaders, and advancing your career in a supportive, safety-focused culture.

**The Opportunity**

We’re seeking a Project Administrator with a background in commercial and/or residential construction who’s ready to grow with a community driven general contractor. With a collaborative team, diverse project opportunities, and strong mentorship, you’ll help deliver quality projects and a great client experience across the Fraser Valley.

As a Project Administrator, you’ll be responsible for processing purchase orders, change orders, tracking RFIs (Request for Information) and SIs (Site Instructions), preparing reports, processing invoices, and facilitating communication across the project team. You will liaise with the project manager, subcontractors, and suppliers to ensure projects are completed on time, within budget, and according to the specified quality standards.

We’re hiring for a full-time, temporary role based in Chilliwack, BC, expected to run for approximately 12 months with the potential for extension

**Your Key Responsibilities**
- Assist the Estimator and Project Manager as needed, reducing their time spent on task work.
- Support project start-up by entering contracts and budgets into accounting, project management, safety, and time tracking software, and handling WorkSafeBC notices and BC One Call submissions.
- Create and monitor purchase orders and subcontracts.
- Process and manage RFIs, SIs, and change orders.
- Oversee shop drawings and submittals.
- Attend project meetings, take minutes, and distribute action items.
- Code and approve accounts payable invoices, identifying and resolving issues as they arise.
- Support accounts receivable invoicing and review.
- Maintain accuracy and efficiency of project data across multiple software platforms.
- Monitor vendor compliance.
- Track project deficiencies to resolution.
- Manage job close-out activities including manuals, as-built drawings, subcontract reconciliations, and warranties.
- Perform other related tasks as assigned by management.

**Your Qualifications & Skills**
- Proven experience in an administrative role.
- Proficient with MS Office; Bluebeam (or Adobe) preferred.
- Familiarity with PM software; Viewpoint/Vista and Procore are assets.
- Strong problem-solving skills; able to make sound decisions under pressure.
- Highly organized with strong attention to detail.
- Able to prioritize and multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Works well independently and as part of a team.
- Demonstrated ability to learn new tasks quickly.
- Strong mathematical and analytical skills.
- Maintains professionalism, accuracy, and confidentiality.
- Knowledge of construction processes.
- Valid driver’s license and clean abstract.

**Job Competencies**
- Attention to Detail
- Communication
- Time Management
- Team Leadership

**What We Offer**

The chance to be part of landmark projects that shape communities across British Columbia, while building your career with a company that’s been trusted for over 85 years. As part of the Emil Anderson Group of companies, you’ll join a culture where people are more than employees - they’re contributors, owners, and leaders. Here, you’ll have opportunities to learn from industry experts, grow your skills, and make a lasting impact across a diverse range of projects.
- Competitive salary range: [$60,000-$70,000 annually].
- Training and career development opportunities.
- Annual safety recognition and employee appreciation programs.

**Safety & Compliance**

Safety is our highest priority. All employees are expected to work in compliance with company safety policies and WorkSafeBC regulations, wear appropriate PPE, and participate in toolbox talks an