Contract Coordinator

**Job Information**

Job Requisition ID: 75851
Ministry: Affordability and Utilities
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 3, 2025
Classification: Administrative Support 6

**Salary**: $2199.79 to $2,783.44bi-weekly ($57,414 - $72,647/year)

The Affordability division with the Ministry of Affordability and Utilities is responsible for leading and coordinating government’s ongoing efforts to make everyday life more affordable for Albertans, with particular focus on the province’s utilities sector and electricity system. The Office of the Utilities Consumer Advocate (UCA) represents the interests of Alberta’s residential, farm and small business consumers of electricity and natural gas in Alberta by providing three key services: education - providing consumers important information to understand their utility usage and charges and assist them in making smart decisions to meet their utility needs; advocacy - ensuring consumers pay the lowest reasonable price for safe and reliable utilities; mediation - assisting consumers resolve issues with their utility providers.

**Role Responsibilities**:
The UCA is seeking to fill the permanent **Contract Coordinator** position, responsible for ensuring effective and transparent contract coordination and procurement processes.

Reporting to the Manager of Regulatory Operations, the Contract Coordinator plays a vital role supporting the UCA in achieving its goals. Guiding the organization’s procurement and contract management activities, you’ll prepare and manage competitive procurements, coordinate agreements with external vendors, assist in bid evaluation and selection, and track contracts from initiation to completion. The UCA oversees approximately 75-100 contracts annually, valued at about $5 million. This position ensures all contracting and procurement processes comply with Government of Alberta policies, Ministry directives, and divisional procedures.

**Key responsibilities include**:

- Preparing and coordinating Requests for Proposals (RFPs), Requests for Quotes (RFQs), Statements of Work (SOWs), Pre-Qualification Requests (PQRs), evaluation plans, requisitions for services, and legal retainer contracts.
- Obtaining required approvals and determining and monitoring ongoing contract requirements.
- Providing advice and assistance to Regulatory Operations staff throughout the procurement and contract cycle.
- Tracking contract expenditures to ensure adherence to budgets and preparing year-end reports on contractual obligations.
- Coordinating the evaluation of proposals, ensuring a fair and competitive process consistent with Treasury Board requirements.
- Implement system improvements that streamline processes and procedures, supporting the continual enhancement of a fair and equitable approach to procurement.

**Knowledge, Skills, & Abilities**:

- SAP and ERP systems.
- Excel, including pivot tables and macros.
- ARIBA or other ERP procure-to-pay systems.

Please

**APS Competencies**:
Competencies are behaviors that are essential in this role to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Systems Thinking**: This position should understand the interconnectedness of the contracting and procurement processes within the larger organizational framework. They must be able to analyze how changes or issues in one area can impact other areas and devise strategies to ensure cohesive and efficient operations across the Regulatory Affairs Division and the UCA.

**Creative Problem Solving**: This role must be able to access appropriate resources quickly and develop innovative approaches that ensure timely and accurate responses and resolution to issues that may arise in the procurement and contracting processes.

**Develop Networks**: This position must proactively build, leverage and grow networks and relationships with those you work with, and may work with in the future.

**Qualifications**:
High school diploma and four (4) years of related experience in areas such as contract management, government procurement, etc.

**Equivalency**:
Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience, or
- 1 year of experience for 1 year of education.

**Required experience**
- In-depth experience with Excel.

**Assets**
- Experience in procurement using 1GX, SAP or other ERP systems.
- Familiarity with trade agreements, contracts, and Alberta Purchasing Connection (APC) or other methods and venues for posting RFPs.
- Knowledge of the contracting process and demonstrated ability to foster and maintain relationships with vendors, Branch leadership, Contract Management Unit, L