Accounting Administrator

We are looking for an **Accounting Administrator **to join our team at ICON. Reporting to the Controller. He or she will be responsible for full-cycle Accounts Payable and Accounts Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.

**Primary Responsibilities**
- Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner
- Receive and verify invoices against purchase orders, seeking approvals when necessary
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry
- Manage the weekly cheque run; obtain Controller's approval and appropriate signoffs
- Establish strong relationships with vendors and clients, and maintain updated vendor/client files
- Maintain up-to-date billing system and various invoice procedures per client
- Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
- Prepare daily bank deposits
- Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
- Monitor customer account details for non-payments, delayed payments, and other irregularities
- Maintain accounts receivable customer files, both permanent and current orders
- Provide various analysis reports on customer activity as requested
- Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
- Assist the Finance department with filing invoices, matching POs, and verifying billing
- Other duties assigned by supervisor

**Skills and Experience**
- At least 2-3 years of full-cycle accounting experience
- University or college degree in Accounting/Finance
- Advanced knowledge of Microsoft Office, Outlook, Work & Excel
- Must have experience with Sage ERP and/or ACCPAC
- Must be able to effectively communicate in English
- Please note that ICON Digital requires a mandatory Criminal Background check prior to employment

**Key Competencies**
- Able to take initiative
- Strong attention to detail & strong communication
- Strong organizational, planning and problem-solving skills
- Strong interpersonal and soft skills
- Able to work well independently and as part of a team

**ABOUT ICON**

ICON is a full-service organization with a 120,000 square foot state-of-the-art production facility based in Markham, Ontario. With additional offices based in Toronto, New York, and Montreal, we are unmatched in terms of technology, production capabilities, and product diversity, serviced by the most experienced and knowledgeable team of display graphics, digital signage, video production, and print professionals in the business. ICON’s reputation for reliability, quality workmanship, professionalism, and customer service is well earned and reflected by the trust and loyalty of clients we serve.

As a multi-faceted visual communications media company, we serve our clients’ needs of transforming spaces in retail, out-of-home advertising, digital, corporate/event marketing, hospitality, and consumer packaged goods (CPG) industries. Our company name represents strength and innovation, both of which are necessary for growth and success within our respective industries. Within ICON we have two divisions - ICON Media and ICON Visual; these divisions support the commitment we give to our clients to continue being leaders in All Things Visual.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON L3R 5G2: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 2 years (preferred)

Work Location: In person