Procurement Specialist

The Halifax Port Authority (HPA) stewards key federal infrastructure and waters at the Port of Halifax as spaces for economic growth, innovation, tourism, and community. The Port’s three main lines of business are cargo, cruise, and real estate.

Our deep harbour and advanced infrastructure mean that Halifax is the only Eastern Canadian port capable of accommodating Ultra Class ships and the largest
- container vessels to call at any port in Canada.

Sustainability is built into every facet of the port and how we operate. We make connections between the Port and the community as One Port City, including support for opportunities and partnerships with underrepresented communities. Our sustainability commitment balancing economics, community and the environment is shaping our approach and positioning us as an industry leader and trusted partner.

A recent analysis showed the activity the Port of Halifax contributes billions of dollars to the economy of Nova Scotia and supports more than 25,000 jobs.

**HPA Guiding Principles**

Everyone at Halifax Port Authority is expected to carry out their work in a manner consistent with our guiding principles:

- Be One Port City
- Collaborative & Engaged
- Future Focused
- Sustainable
- Trusted Partner

We believe that when everyone collaborates, we can achieve our vision to be Canada’s Preferred Gateway and our Mission to connect with global markets to create value for our customers, partners, visitors, and community.

At this time, the **Halifax Port Authority (“HPA”)**requires:
**Procurement Specialist**

This role plays an important part to ensure work is executed in a manner consistent with the expectations of HPA’s Procurement Policy, processes, applicable laws, and regulatory requirements. They work with the Procurement Manager to ensure audit requirements are anticipated and met in a timely and satisfactory manner.

The Procurement Specialist is a champion for continuous improvement within the procurement department, and assists the Procurement Manager to implement, monitor, and manage process changes and innovations that improve the efficiency and quality of service delivered.

**ACCOUNTABILITIES**

Project Procurement and Contracting Activities including:

- Execution of sourcing strategies for project scopes of varying complexity, including risk identification and mitigation.
- Identify commercial/contractual approaches and achieve project objectives.
- Collaboratively develop and execute both public and private competitive procurement projects, managing these sourcing events to meet cost management and project objectives, and ensuring compliance with all HPA procurement and contacting policies and procedures, and regulatory requirements.
- Execute contract management activities for assigned procurement projects including contract preparation, carrying out risk analyses and introducing recommendations to prepare for negotiations with suppliers, and post-award contract administration.
- Maintaining contract repository on eProcurement portal.
- Execute stakeholder management activities to ensure accurate, timely, and clear advice is provided to the business to support progress & schedule adherence.
- Perform full life cycle supplier management activities including all pre-qualification, supplier engagement, supplier negotiations, supplier performance management (in collaboration with HPA business units)
- Engage with departmental project managers to ensure that they are advised of contract terms, risks, expirations, renewals, monitoring vendor performance, and other aspects of contract management.
- Monitor low value contracting activities and provide feedback to other internal department contacts to ensure quality procurement practices are followed.
- Support the Procurement Manager by contributing to reports, briefing notes or status updates on diverse matters relating to the department's activities such as procurement, contract administration, e-Procurement portal, and special projects or programs and assist with continuous improvement initiatives and stakeholder engagement including but not limited to policy review, providing feedback, and attending business events on behalf of HPA.
- This position may also be required from time to time to act in a temporary lead capacity during periods of Manager absence, exercising sound decision-making and effective continuation of department operations.

**Note**: These are only the basic and primary duties; related and allied duties may be assigned from time to time as may become necessary to the operation of the Halifax Port Authority.

**QUALIFICATIONS (EDUCATION AND EXPERIENCE)**
- Three (3) to five (5) years of experience in contract management, procurement, or related discipline, and administration in the public or private sector, combined with post-secondary education in Commerce or Business, or Supply Chain Management SMT Diploma, or an acceptable combination of education and experience.
- Advanced training in o