Medical Office Assistant

1 week ago

Whitby, Canada Whitby Health Center Full time

Thorougly read the entirety of this posting before applying:
[ KEY Details ]

1) Enthusiastic, positive attitude with reliable iniative for action is paramount.

2) Dedicated to non-stop learning; mindset seeking constructive criticism is mandatory.

3) In person: Whitby, ON (near Scarborough /Pickering) - commited to relocate or reliable daily commute.

4) Flexible scheduling availability. Scheduling may be 5-7 days with reduced hours, or 3-4 days with increased hours depending on practice needs and applicant's preferences. Clear understanding that start time may be 7:30 am/earlier OR close time may be 7:30 pm/later.

5) Fixed-term contract with renewal options. Contract fee/compensation will go up monthly as the necessary hard skills are developed.

6) Professional & courteous work culture. This must always be reinforced and consistently further developed by all team members.

7) Expect an incredibly rewarding professional working experience with compassionate licensed medical practitioners, while also helping hundreds of families monthly. Previous medical admininistration experience / hard skills is preferred but not necessary; quality soft skills are necessary.

[ Duties ]
- Tasks: Varied. (Including but not limited to: managing reception, staff coordination, note taking, clinic hand, patient liason)
- Greet and check-in patients, ensuring a positive and welcoming experience
- Schedule and confirm patient appointments, both in-person and over the phone
- Maintain electronic medical records and update patient information as necessary
- Handle insurance verification and billing processes
- Assist with administrative tasks such as filing, faxing, and scanning documents
- Coordinate referrals to other healthcare providers as needed
- Manage the front desk area, including answering phone calls and directing visitors

[ Requirements ]
- Previous experience working in a medical or dental office setting (preferred)
- Proficiency in using electronic medical records systems (EMR/PACS) such as Velox, SIMMS, Intelirad, or similar software (preferred)
- Knowledge of medical terminology and procedures (preferred)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Familiarity with office equipment, including phone systems and computer software
- Ability to maintain confidentiality of patient information

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

**Job Type**: Fixed term contract

Pay: $2,800.00-$3,750.00 per month

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Discounted or free food
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Whitby, ON L1R 3A5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- medical receptionist: 1 year (preferred)

Work Location: In person

  • Medical Office Administrative Assistant

    2 weeks ago

    Whitby, Canada Whitby Medical Clinic Inc. Full time

    Part-time/Casual position available for a medical office administrative assistant for a fast paced multi-physician clinic in Whitby. Posses the ability to effectively communicate, understand and empathize with patients and co-workers. A team player with strong organization skills, able to follow direction and ability to multi-task. Experience using...

  • Medical Office Assistant

    2 weeks ago

    Whitby, Canada Whitby Medical Clinic Inc. Full time

    **Job description** - Answering the phones, checking voice mail and returning calls in a professional manner - Processing incoming referrals as per the doctors direction - Scheduling appointments - Updating patient demographics - Rooming patients - preparing patient height, weight and blood pressure - scanning **Salary**: $16.00-$17.00 per...

  • Medical Assistant/receptionist

    1 week ago

    Whitby, Canada Medical Trust Clinics Full time

    Booking appointments, sending referral, returning phone messages, faxing and scanning and attaching documents to the patient’s charts - Escorting patients to the exam room (preforming temperature, weight and height etc.) Tidying rooms once patient leaves. - Relays patient concerns to the physician - Recording fridge temperatures and ordering vaccines -...

  • Medical Office Assistant

    6 days ago

    Whitby, Canada CARE4YOU Full time

    **Medical Office Assistant** Mon-Fri 9:00 am - 7:00 pm. **Requirements**: - Abide by CARE4YOU Medical Centre policies, procedures - Completion of an accredited Medical Office Assistant Diploma or similar credentials - Preferred at least one year working experience in a medical clinic or medical office - Proficient in medical terminology - Advanced...

  • Medical Office Assistant

    2 weeks ago

    Whitby, Canada CARE4YOU Full time

    **Medical Office Assistant** Mon-Fri 9:00 am - 7:00 pm. **Requirements**: - Abide by CARE4YOU Medical Centre policies, procedures - Completion of an accredited Medical Office Assistant Diploma or similar credentials - Preferred at least one year working experience in a medical clinic or medical office - Proficient in medical terminology - Advanced...

  • Medical Office Assistant/receptionist

    2 weeks ago

    Whitby, Canada The Garden Medical Center Full time

    Looking for an energetic person with good interpersonal and public dealing skills. Preferably with a minimum one year's experience of working in a medical clinic as an assistant/receptionist or having related certification/education. Duties include, but not limited to, greeting and registering patients, appointment scheduling, rooming the patients and taking...

  • Medical Office Assistant

    2 weeks ago

    Whitby, Canada Shoppers Drug Mart Pharmaprix Full time

    **Location**: 1801 Dundas Street, Whitby, Ontario, L1N 7C5 At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day. With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers...

  • Medical Office Assistant

    2 weeks ago

    Whitby, Canada Rubabaza Medicine Full time

    **About us** Rubabaza Medicine is a small business in Whitby, ON. We are professional, fast-paced, and inclusive. Our work environment includes: - Growth opportunities **Responsibilities**: - Call patients and schedule appointments. - Assist patients with checking in and scheduling procedures. - Answer phones and direct calls to the appropriate staff...

  • Medical Office Assistant

    2 days ago

    Whitby, ON, Canada Oshawa Clinic Group Full time

    Job SummaryWe are currently seeking a dedicated, efficient, and detail-oriented Medical Office Assistant (MOA) on a part-time basis within the Clinic. In this vital role, you will serve as the first point of contact for patients and visitors, providing exceptional patient service and administrative support in a specialized clinical setting. Your enthusiasm...

  • Medical Office Assistant

    2 days ago

    Whitby, Canada Durham Women's Clinic Full time

    **Job Summary** **Qualifications** Certificate or Diploma in Office Administration **Job Type**: Part-time Pay: From $17.00 per hour Expected hours: No less than 20 per week Schedule: - Day shift - Monday to Friday **Experience**: - Medical office experience: 1 year (required) - Administrative experience: 1 year (required) Work Location: In...