Policies and Forms Assistant Nu C-24-056

**ONE (1) PERMANENT FULL TIME POLICIES & FORMS ASSISTANT**

**PRIVACY AND FREEDOM OF INFORMATION**
**NBRHC - NORTH BAY**

**$56, 950.40 (MIN) - $71, 188.00 (MAX)
**Reporting to the Manager Risk, Privacy and Emergency Preparedness, the Policy and Forms Assistant

will be responsible for maintaining NBRHC’s policy and forms repositories. This position serves as the

designated policy and forms contact role and is responsible for proper retention of all current and retired

policies and forms.

Responsibilities include but are not limited to:
Supporting policy and forms developers with development and approval processes

Responding to requests and enquiries from policy and forms developers

Verifying, editing, and correcting policy and forms formatting

Coordinating policy and forms flow to various stakeholder groups/committees

Ensuring appropriate signatory on policies

Communicating new and revised policies and forms to all staff

Maintain accurate records and document management systems

Working with organization to catalogue documents to allow ease of retrieval where required

Uploading documents to intranet and forms software

has excellent verbal and written communication and interpersonal skills with an ability to deal with issues

in a professional manner. The applicant must have excellent time management skills, the ability to be

versatile and adjust.

Qualifications include:
A bachelor's degree or college diploma in a related field (i.e. health information management,
law, business)

Minimum of 2 years of experience in a similar role
Current Non-Violent Crisis Intervention (NVCI) Certificate required (training delivered by Health

Centre upon hire)

Knowledge of document control/retention principles
Knowledge of healthcare is an asset
Excellent interpersonal, organizational, critical thinking, problem solving skills, with a strong

attention to detail and accuracy, particularly while working in high pressure situations and dealing
with conflicting priorities and deadlines, with mínimal supervision

Experience in developing meeting minutes, agendas and action plans is required
Above average working knowledge with MS Outlook, Word, Excel, PowerPoint, Adobe Acrobat,

SharePoint and Zoom

Familiarity with document management systems
Advanced knowledge of office administration practices, systems and corporate protocol
Demonstrated commitment to ensure your safety, the safety of fellow workers, patients, volunteers,

and visitors.

Must be able to support and contribute to a culture of safety and prevention of adverse health
events in our organization

Bilingualism (English/French) is an asset

Criminal Reference Check including the Vulnerable Sector Check recent within six (6) months is a

requirement

**The posting will remain open until the positions are filled.
- NBRHC is committed to achieving 100% compliance with its COVID-19 Vaccine Policy. As a result, please be advised _
- that in order to be eligible for employment at the Health Centre, all new hires must be compliant with our COVID-19 _
- Vaccination Policy and must be fully vaccinated prior to commencing employment. To be considered fully vaccinated, _
- an individual must have received the full series of a COVID-19 vaccine or a combination of COVID-19 vaccines _
- approved by the World Health Organization (e.g. two doses of a two-dose vaccine series or one dose of a single-dose _
- vaccine series) and received the final dose of the COVID-19 vaccine at least 14 days ago._**_
- **
- to the Ontario Human Rights Code._**_ _**
- North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance _
- with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during _

**We are an equal opportunity employer. We thank all applicants for their interest.
**THE ORGANIZATION**

North Bay Regional Health Centre (NBRHC) is a unique health care organization with three primary roles:
providing acute care services to North Bay and its surrounding communities, functioning as the district

referral centre providing specialist services for smaller communities in the area, and it’s the specialized

mental health service provider serving all of northeast Ontario. At more than 400 beds, our state-of-the-art

regional health centre has over 150 physicians, 2300 employees and 250 volunteers.

**THE COMMUNITY**

North Bay is located 3.5 hours north of Toronto, just north of the district of Muskoka, and 3.5 hours west

of Ottawa. With a population of 54,000 and a catchment area of 180,000, it is a safe and welcoming

community that offers a healthy and balanced environment for working, living and raising a family. North

Bay is situated on the shores of two large lakes (Lake Nipissing and Trout Lake) and boasts beautiful

scenery and four distinct seasons. Whatever your interests are, you will have access to numerous

activities and amenities within minutes from y