Graduate Program Assistant

**Date Posted**:08/26/2025
**Req ID**: 44935
**Faculty/Division**: Faculty of Arts & Science
**Department**: Department of Classics
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00058041

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
Under the general direction of the Chair, the Graduate Program Assistant will provide support on program administration and coordinating program logistics for the Graduate Programs at the Department of Classics

**Your responsibilities will include**:

- Scheduling appointments for prospective students, applicants and current students to address individual needs
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
- Preparing draft employment letters using templates
- Determining logístical details and activities for events and/or programming
- Generating reports; collating and organizing data for various reports

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum two (2) years’ relevant experience in a post-secondary environment providing detailed academic and other information to graduate students and faculty
- Experience updating, maintaining records and ensuring accuracy, including student records and marks
- Experience drafting letters using templates with strong attention to details
- Experience maintaining information on graduate program website and digital platforms
- Experience coordinating activities for events and/or programs
- Demonstrated experience providing excellent customer service and sensitivity to the needs of students, academics, and staff
- Demonstrated advanced computer skills, including SharePoint, MS Office (e.g. Word, Excel, Outlook, etc.), databases, content management system or other website management system, and group scheduling software
- Excellent problem-solving, organizational and time-management skills
- A strong student service orientation, and effective interpersonal skills to deal with students, staff, and faculty with professionalism and tact
- Excellent communication (verbal and written) skills

**To be successful in this role you will be**:

- Adaptable
- Approachable
- Organized
- Resourceful
- Team player

**Note**:
This is a 6 month term position at 80% FTE. Working hours will be Monday to Thursday, 8:45 AM to 5:00 PM.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, includingbut not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 09/04/2025, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Part-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

**Lived Experience Statement