Executive Assistant to Coo

**Executive Assistant to the COO**:

- Location: Fort Saskatchewan, AB | Full-Time_

At **Canoco Energy Services**, we’re known for defining _what good looks like_ in industrial execution - now we’re building what good looks like inside the office. As Executive Assistant to the Chief Operating Officer (COO), your role is not just to support - it’s to **drive execution**. You'll work side-by-side with a high-performing COO to translate vision into process, strategy into deliverables, and ideas into action across the company.

This isn’t a paper-pushing role - it’s for someone who thrives on building structure, driving clarity, and leading from behind the scenes in a fast-moving environment.

**Your Core Mission**:
**Be the COO’s right hand in driving clarity, alignment, and execution across the business.**
You’ll manage priorities, build structure, and turn strategy into execution. From presentations and SOPs to internal policies and reports, you’ll bring ideas to life - then help communicate and implement them across the team.

**Key Responsibilities**

**Technical & Strategic Execution**
- Build professional slide decks, reports, SOPs, and leadership documents from high-level input.
- Translate the COO’s voice and direction into organized, polished outputs for internal and external use.
- Support strategic projects across safety, quality, rentals, shop, and business development.

**Operational Partnering**
- Attend meetings and workshops with the COO; take notes, own follow-ups, and ensure loops get closed.
- Assist in preparing for internal reviews, client meetings, industry conferences, and investor presentations.

**Administrative Backbone**
- Manage the COO’s calendar, travel, and daily priorities - always protecting time for what matters.
- Screen and prioritize communication; handle confidential matters with discretion and professionalism.
- Maintain clean, current, and accessible systems, files, and shared documents.

**Execution Support (as needed)**
- Step in to assist with daily operations during holidays or peak periods (e.g., Aimsio tickets, field support, or job kickoff prep).
- Help coordinate logistics and documentation for small projects or onboarding tasks.
- Understand Canoco’s project systems and workflows well enough to support when needed.

**What Good Looks Like in This Role**

You Are:

- A **builder** - you like to organize, create, and bring ideas into action.
- A **writer & designer** - skilled at building great-looking documents, reports, and presentations.
- A **calm executor** - able to juggle fast-paced tasks and still deliver polished results.
- A **loyal team player** - comfortable behind the scenes, but critical to the spotlight.
- A **learner** - you don’t need to know everything now, but you must learn fast.

**Qualifications**
- 3-5 years experience supporting senior leadership in an Executive Assistant or Project Coordinator role (or similar)
- Clear, professional writing and editing skills.
- Experience creating or formatting SOPs, presentations, reports, and leadership documents.
- Able to work from our Fort Saskatchewan office, with occasional travel to events or client sites.
- Valid driver’s license and vehicle access.

**Why This Role Matters**

This role helps drive the future of Canoco. As the COO builds vision and strategy, you’ll give it form, communicate it clearly, and help ensure it gets executed. You’re a multiplier - ensuring nothing slips, clarity reigns, and execution happens.

**Perks & Opportunity**
- High visibility, high-impact position - work directly with senior leadership.
- Competitive pay, full-time salaried role.
- Be part of a growing company that values ownership, clarity, and performance.