Office Services Clerk

3 days ago

Edmonton, Canada Field Law Full time

Location:

- Edmonton
- Closing Date:

- Practice Area:
Our Edmonton office has an immediate opening for an Office Services Clerk. As a member of the Office Services department, you will provide operations functions in areas within a law office environment. The Office Services Clerk plays an essential role in assisting all members of the firm in their day-to-day work.

You understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines and responding in a timely manner. You are a team player and want to be a part of a great team.

**Duties + Responsibilities**:

- Run high volume copy machines and perform binding and finishing work.
- Handle highly sensitive and confidential documents that may be time sensitive.
- Provide utmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
- Provide back-up for reception duties.
- Ensure copiers are working properly, checking for quality via daily inspections. Clears paper jams and inform technicians of specific problems.
- Distributes completed jobs, office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
- Ensures upkeep of copier areas by keeping them neat and well stocked.
- Performs duties related to the shipping and/or receiving of materials.
- Performs duties of scanning, file conversion, and file naming.
- Responsible for interacting and providing professional level support to users at various levels, including legal assistants, paralegals, managers, associates, and partners.
- Maintain and order office supplies as needed.
- Hospitality duties: ordering/delivering lunches, ensuring boardrooms are well-stocked.
- Reconciling invoices with food deliveries.
- Preparing, cleaning, and sanitizing of boardrooms/offices.
- Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.

**Qualifications + Skills**:

- 1+ years’ experience working in a law firm or similar professional setting preferred.
- Microsoft Office skills (picks up program navigation easily).
- Strong attention to detail.
- Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.

**Working Conditions**:

- Normal week-day office hours (35)
- Must have the ability to work in a fast-paced work environment.

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