Scheduling Coordinator

5 days ago

Windsor, Canada Extendicare Full time

**RESPONSIBILITIES**:

- Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
- Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
- Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
- Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
- Assists with leave administration activities including completing forms, challenging claims, and liaising with WSIB.
- Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
- Order, receive, distribute, and store nursing supplies.
- Investigate Health and Safety incidents and administer incident reports.
- Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
- Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.

**QUALIFICATIONS**:

- Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
- Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
- Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
- Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
- Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
- Knowledge and experience with office and computer equipment.
- Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Strong data analytics with high attention to detail; critical thinker.
- Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.

**Time Type**:
Part time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.

  • Afternoons Scheduling Coordinator

    5 days ago

    Windsor, Canada Extendicare Full time

    We are currently looking for a part time afternoons scheduling coordinator to join our team. **Shift: 1pm-9pm** **Weekend coverage required (rotation of weekends)** As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to...

  • Casual Scheduling Coordinator

    2 weeks ago

    Windsor, Canada Schlegel Villages Inc. Full time

    **The Village at St. Clair** located in **Windsor, Ontario**has an exciting opportunity for a **CASUAL**Scheduling Coordinator/Administrative Assistant** to join their team. **How Schlegel Villages supports our Team Members**:_You ca_n be you while being part of our Family!_ - Competitive salary, and benefits; - Significant opportunities for Growth and...

  • Project Estimator/ Scheduler

    2 weeks ago

    Windsor, Canada Kristalfont Inc. Full time

    **Job Summary** Are you an experienced Project Estimator & Scheduler looking for an exciting role in the Mineral Extracting industry. We’re seeking a motivated person to take on a full-time, in-person in Windsor, permanent role focused on project estimation, cost control, planning and scheduling for engineering projects in the mineral extracting...

  • Materials Scheduler

    5 days ago

    Windsor, Canada Plasman Full time

    **Plasman** **One Company, One Driving Force.**: Plasman is a leading global automotive and manufacturing company with several locations across North America and Europe. With a rich history dating back over 40 years, our collaborative approach, work ethic, and commitment have made us a global leader in automotive components. We believe the only thing that...

  • Project Coordinator

    2 weeks ago

    Windsor, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Project Coordinator to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with...

  • Program Coordinator

    1 week ago

    Windsor, Canada Hants County Christmas Angels Society Full time

    **Hants County Christmas Angels Society - Program Coordinator** **About Us** For over 30 years, the Hants County Christmas Angels Society has been bringing the magic of Christmas to families in our community. Each holiday season, we work confidentially with families and children so they can share in the joy of giving, receiving, and celebrating...

  • Logistics Coordinator

    1 week ago

    Windsor, Ontario, Canada DMG Architectural Glass and Aluminum ACMPanelworx Full time $50,000 - $70,000 per year

    We are seeking an experienced and detail-oriented Logistics Coordinator to manage the flow of materials and finished products for our aluminum composite panel operations. This role is responsible for scheduling truck shipments for outbound deliveries and inbound material pickups, maintaining production inventory, and overseeing logistics compliance for both...

  • Branch Coordinator

    2 weeks ago

    Windsor, Canada Fire Safety and Protection Full time

    **About Us** Georgian Bay Fire & Safety Ltd., a Fire Safety and Protection, LLC, company, is one of the largest independent Life Safety & Property Protection companies in Canada. We are seeking additional members for our growing team. Our Fire Alarm, Security, Sprinkler, and Electrical professionals are protecting people and property every day. In business...

  • Academic Coordinator

    5 days ago

    Windsor, Canada Human Kinetics Canada Full time

    **We’re Hiring! **_Academic Sales and Marketing Coordinator _ At Human Kinetics, our mission is to increase the knowledge, enhance the performance, and improve the health and fitness of all people around the globe by developing and delivering authoritative information about physical activity and sport. The HK Canada office in Windsor, Ontario has served...

  • Bim Coordinator

    2 weeks ago

    Windsor, Canada Vollmer Full time

    **About Vollmer**: Vollmer is a multi-trade contractor providing industrial, commercial, and institutional clients across Ontario with exceptional services. From mechanical and electrical work to data communication and maintenance, we lead the way in delivering multi-trade solutions. What sets Vollmer apart is our expertise in pre-planning and project...