Advisor, Donation Services

**Department** VER Development and Alumni Relations

**Salary range** $63,090 - $105,189

**Posted date** July 15, 2025

**Closing date** July 21, 2025

**Position Type** Full Time - Operating Funded

**Description**:
This position is part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Temporary Librarian, Administrative and Professional Staff Agreement, this position has a comprehensive benefits package and an annual salary range of $63,090 - $105,189. This position has an initial appointment of 13 months.

**Location** - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Office of Development and Alumni Relations**

The University of Alberta raises $150 million to $170 million annually in philanthropic support. As part of Advancement Services Department under the Development Office at the University of Alberta, The Office of the Recording Secretary is responsible for the management of the gift acceptance and recording processes, donation agreement creation, estate Administration and endowment creation and setup for the University.

**Position Summary**

Reporting to the Manager, Office of the Recording Secretary, the Advisor, Special Projects leads the implementation of assigned initiatives from the Advancement Services Strategic Plan and other Office of the Recording Secretary priority projects. This enables the department to ensure campaign readiness, efficiency and that other projects are completed in a timely manner in preparation for the campaign launch and expected processing volume increases. During the implementation of these projects and ongoing, this position will also assist in maintaining or improving upon service level standards to external departments as ad hoc projects arise.

The Advisor, Special Projects is expected to contribute at a senior level to the analysis, evaluation, and assessment of issues with regard to philanthropic donation acceptance, processing, reporting and stewardship in the implementation of these projects. The incumbent works in partnership with many of the Development units centrally and across campus.

**Duties**
- Under the supervision of the Manager, leads the projects assigned to ensure campaign readiness of the Gift Administration responsibilities of Advancement Services, Office of the recording Secretary.
- Reviews, recommends, develops, and updates processes approved by the Manager for accepting and processing donations, grants, sponsorships and pledges to the University of Alberta totaling: more than $150 million per year.
- May act as a counsel (to Advancement staff) with regard to procedures dealing with complex donor transactions that might potentially impact relations and donors.
- Interfaces with all areas of the Office of Advancement, including Advancement Services, Stewardship, Development, Communications and Alumni with regard to processes associated with gift acceptance, recording and projects
- Interfaces with a number of areas of the University, including Assistant Deans, Directors of institutes/ centres, alumni and donors with respect to gift acceptance, processing and fundraising policy and procedure.
- Frequently communicates with the Office of the General Counsel, Office of the Registrar, Financial Services, Research Services Office and Faculty of Graduate Studies & Research.

**Minimum Qualifications**
- An accounting designation (i.e., CPA) or a degree in Business or Finance is preferred; equivalent combinations of education and experience will be considered
- 3 years of progressive management and administrative experience.
- 3 years of experience in leading teams and supervising staff.
- Experience in leading administrative projects and process improvements
- Excellent communication, presentation, organizational, problem solving and team building skills
- Experience working independently, and providing leadership and coordination in a team environment.
- Strong computer aptitude, above average understanding of relational databases.

**Preferred Qualifications**
- Extensive knowledge of the Universi