Relief Administrative Assistant

2 days ago


Christian Island, Canada Beausoleil First Nation Full time

**Overview**

The role of the CIES Administrative Relief Assistant is to be responsible for providing overall secretarial/reception duties and clerical/administrative support to CIES Principal and staff. This individual is also a team player who believes in the importance of establishing dynamic relationships with staff, parents, and the community in order to support our students in reaching their full potential..

**Key Responsibilities Include**:

- Ensures invoices are recorded and promptly submitted to Admin Office for payment
- Assists with monthly financial reports - up to date and complete
- Assists in the preparation of annual service plan and budgets, and other financial reports
- Provides secretarial/reception/administrative support services for CIES program staff
- Ensures staff information boards and calendars are updated regularly
- Ensures all incoming and outgoing mail is processed appropriately
- Receives, sends, records and forwards all facsimile transmissions
- Assists with program correspondence, memos, flyers and reports
- Maintain prograM/Financial/administrative filing system and revise annually
- Monitors and orders all office supplies
- Provide support services to Parent council or other school meetings
- Undertake appropriate training as required
- Assists in the co-ordination of all meetings, training etc.
- Monitor and record equipment and resource loans and collection
- Ensures reception computer data is secured and backed up
- Ensures work area is tidy and orderly
- Ensures photocopy room and supply cabinets are stocked and organized
- Other tasks as assigned by principal

**Qualifications**:

- Proven successful receptionist and office administration experience
- Proven communication skills verbal and written, excellent phone manner
- Possess basic understanding and abilities in accounting/bookkeeping functions
- Demonstrated high level of tact and discretion in dealing with staff and students
- Must possess knowledge of First Nation issues & Community dynamics
- Ability to initiate and co-ordinate fund raising activities
- Ability to demonstrate non-judgement and care to CIES staff and students
- Criminal Reference check CPIC
- Interest in FN Education issues
- First Aid/CPR

**Job Type**: Casual

Schedule:

- On call

Ability to commute/relocate:

- Christian Island, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2025-07-24



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