Administrative Assistant

**Company Bio**

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.

**Position Summary**

**Administrative Assistant, Professional Nursing Practice**
Performs as an Administrative Assistant to the Director: Interprofessional Practice, Research and Education. The role also supports the administrative responsibilities for the Education Fund Program. All roles are essential in providing a safe and healthy environment for patients, staff, physicians, volunteers and others by ensuring that health and safety policies are followed. In addition, under the guidance and direction of the Manager, Center for Education; coordinate the education development fund and awards including:

- Review all submissions to ensure established criteria and guidelines are adhered to
- Coordinate other hospital awards as required

**On a practical level, you will**
- Provides administrative support to the Program Director, and as required to program leadership staff.
- Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material.
- Co-ordinates program activities under the guidance of the Director.
- Effective management and respond to information and/or document requests.
- Compiles and disseminates material/documents related to programs activities.
- Manages confidential information in a sensitive and professional manner.
- Complies with Occupational Health and Safety Standards.
- Coordinate and plan meetings including preparation of agendas, minutes, work plans and project charters.
- Maintain payroll information in Kronos.
- Performs other duties as required.

**Qualifications**

**QUALIFICATIONS REQUIRED**:

- Secretarial Courses or diploma or certificate in Office Administration.

**EXERIENCE REQUIRED**:

- Extensive calendar management experience.
- Experience with database development and management (i.e. Access).
- At least four years in a senior administrative assistant position.

**QUALIFICATIONS PREFERRED**:

- Undergraduate degree.
- Recent Courses in Computer Applications, including Outlook, WORD, Excel, Access, Visio.
- Previous electronic payroll experience.

**REQUIRED SKILLS**:

- Excellent organizational and problem-solving skills.
- Excellent interpersonal and customer service skills.
- Demonstrated knowledge/skill at an advanced level of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
- Excellent written and verbal communication skills.
- Ability to work independently.
- Accurate minute taking skills, filing.
- Accurate keyboarding, word processing skills-minimum 55 wpm.
- Ability to utilize standard office equipment and order routine supplies.
- Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Director.
- Resourcefulness and ability to adapt in response to Program’s needs.
- Knowledge of Medical terminology an asset.
- Bilingualism in French/English preferred.

**What We Offer**

**Working at NYGH** means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. **This is a Full Time Temporary position (6 Months), with 8-hour day shifts in the Professional Nursing Practice Unit.** We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan. #LI-BR1

**How to Apply**

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**Closing Statement**

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.