Executive & Brand Marketing Assistant

**Important**:
**About Us**:
Making fans - That’s what we’re all about Since our humble beginnings in 2011, these two words have driven Big Viking Games to become the successful company it is today. We are focused on making our mark as a next-generation, live operations games company.

We believe that each Viking is unique and brings exponential value to the company. In return, we provide Vikings with the opportunity to solve problems through continuous learning and fostering feedback, ultimately mastering their craft. By investing in our Vikings and in new technologies, we can continue our success for years to come.

We are embarking on an adventure and rely on our team of skilled, enthusiastic, and collaborative Vikings to turn our ship towards a new horizon.

**About the Role**:
This is not your average admin role. It’s a high-impact position that keeps our Executive Team running smoothly while amplifying our brand voice internally and externally. You’ll streamline calendars, unblock workflows, and serve as a key connector across teams, all while contributing to brand content that reflects who we are as a company.

You’ll get hands-on exposure to the inner workings of a live operations company—executive ops, recruiting, brand, and culture—with mentorship from senior leaders and room to grow into marketing, operations, or strategy.

**Responsibilities**:
**Executive Partnership**
- Coordinate complex calendars, travel logistics, and meeting materials for our Executive Team
- Compile briefing decks and concise summaries for internal and external stakeholders
- Manage select personal projects and concierge-style tasks for CEO to free up bandwidth
- Act as gatekeeper for follow-ups and confidential information, resolving scheduling conflicts proactivelyAnticipate needs and surface potential bottlenecks before they become problems
- **Brand Marketing & Content**
- Maintain and execute the content calendar: draft, schedule, and publish posts across social media properties
- Collaborate with design partners to brief on visuals and ensure brand consistencyTrack engagement metrics, prepare weekly highlights, and recommend optimizations
- **Special Projects & Media Management**
- Contribute to cross-functional projects, including marketing asset production, brand campaigns, and liveops initiatives
- Assist with data organization, basic reporting, and AI-powered research to support content development and strategySupport light production workflows such as uploading assets, coordinating edits, formatting video content, and preparing digital media for distribution

**Office & Recruiting Operations**
- Keep our Toronto HQ guest-ready: welcome visitors, liaise with building management, maintain inventory of supplies and equipment
- Coordinate logistics for internal events and team socials from concept through on-site support

**Requirements**:
**You Have**:

- A demonstrated ability to juggle multiple priorities with speed and accuracy
- Sharp problem-solving instincts—you anticipate needs, navigate ambiguity with confidence, and find creative solutions before others even notice there’s an issue
- Strong writing and communication skills with a clear sense of tone, audience, and brand
- In-office availability (5 days/week) and a hands-on mindset that thrives in real-time collaboration and fast-paced execution
- A willingness to occasionally support personal errands or off-site coordination outside regular working hours
- A growth mindset and the ambition to learn across functions
- Meticulous organizational skills and a love of building structure where there isn’t any
- Proven proficiency with Google Workspace, and tools like Canva, Notion, Asana, and Slack
- Experience with AI tools and automation that improve your workflows
- A valid driver’s license and access to a personal vehicle for occasional errands, event support, or off-site logistics

**Benefits**

**We Offer**:

- A high-impact role supporting executive leadership and cross-functional teams
- Exposure to the inner workings of a gaming and live operations company
- Hands-on learning and mentorship from experienced leaders across disciplines
- The opportunity to explore multiple career paths
- Competitive salary aligned with experience and responsibilities
- Group Retirement Savings Plan matching & participation
- Comprehensive benefits package (health, dental, and vision) including Health + Wellness spending account
- Generous time off policies