Accounts Payable Specialist

1 week ago

Oakville, Canada Levitt Safety Full time

If you share a passion for safety and are looking to Build your Career with a company that invests in their employees, we are interested in talking to you We are proud to have been named a Canada's Best Managed Companies winner annually since 2012 and are committed to building and driving a culture that makes Levitt-Safety a great place to work
Summary
Are you ready to take your accounting skills to the next level? As an Accounts Payable Specialist, you’ll play a key role in ensuring smooth financial operations by processing invoices and issuing payments with precision and efficiency. You’ll own your portfolio, foster strong relationships with vendors, and tackle transaction discrepancies head-on. We're looking for a team player who thrives in collaboration, embraces the “Think Team First” mindset, and is eager to make an impact within our department
This role is hybrid with the expectation to work from the office 2-3x weekly.
Main Responsibilities
- Receiving and verifying purchasing and expense invoices for appropriate documentation and approval by matching to purchase orders, confirming receipt of good/services, and matching pricing and quantities
- Entering invoices into the accounting system for payment ensuring correct approval and G/L coding
- Coordinating with vendors and internal customers regarding invoice and payment inquiries and discrepancies including reconciling vendor statements, maintaining appropriate vendor records
- Monitor weekly and monthly un-invoiced inventory reports and work with vendors and purchasing to resolve any issues
- Preparing and processing cheque runs, wire payments and electronic payments
- Processing employee expenses
- Participate in the year-end accounting process by providing goods-in-transit reporting, vendor reconciliations, and other supporting documents for auditors as needed
- Maintain the company’s vehicle and driver listing for both internal and insurance purposes

Ideal Qualifications
- 3 to 5 years of accounts payable experience, including PO costing, in a fast-paced, high-volume processing role
- Experience in a supply chain/product distribution environment, with experience working on ERP platforms
- Must have strong computer skills in Microsoft Excel, Word and Outlook
- Strong verbal and written English communication skills
- Able to work independently and as part of a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Able to work physically in our Oakville branch 2-3 times weekly or as needed.

What We Offer
- Medical, dental, vision, EAP and other group health insurance benefits for you and your family
- Three weeks’ paid vacation, flex days and other paid time off to support your key life events
- Company-matched RRSP contribution plan
- Annual profit-sharing opportunity
- Discounted fitness memberships
- A company culture based on our Face of Levitt-Safety Fundamentals and family values, where we truly believe that our people are our most important asset

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