Executive Personal Assistant

2 weeks ago

Vancouver, Canada VoPay International Inc. Full time

**Key Responsibilities**
- Manage and coordinate personal and professional calendars, appointments, and meetings.
- Serve as the primary point of contact for both personal and executive matters.
- Coordinate travel arrangements, reservations, and event logistics.
- Handle personal errands, vendor coordination, and household administration.
- Support light business-related activities — such as expense management, correspondence, and document preparation.
- Provide flexible support across personal and executive priorities, ensuring continuity and balance between professional and personal commitments.
- Liaise with team members, partners, and service providers with a high degree of professionalism and confidentiality.
- Anticipate needs and proactively identify solutions to streamline daily operations.

**Qualifications**
- Minimum of **5 years of experience** supporting a senior executive or entrepreneur in a similar personal/executive capacity.
- Proven ability to manage sensitive information with discretion and sound judgment.
- Exceptional organizational and time management skills with a strong sense of accountability.
- Technologically fluent — comfortable using digital tools (Google Workspace, scheduling apps, communication platforms, task management systems, etc.).
- Excellent written and verbal communication skills.
- Flexible and adaptable to shifting priorities.
- Valid driver’s license and ability to manage in-person tasks in Vancouver.

**Work Environment & Flexibility**
- This role offers flexibility in scheduling and may occasionally require evening or weekend availability depending on travel or event needs.
- While primarily based in Vancouver, some remote coordination or off-site support may be required.

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