Accounts Payable Administrator

**About Us**

Are you ready to move distribution forward?

Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world.

We are a remarkable team that delivers remarkable results. Our people help move Solutions 2 GO forward every day, through a shared commitment across every facet of our business. At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we’re looking for you

**Scope**:
This role is responsible for providing financial, administrative and clerical services which includes performing the day to day processing of accounts payable transactions to ensure that the Company’s finances are maintained in a correct, complete and up-to-date manner.

**Duties & Responsibilities**:
**Accounts Payable - Inventory**
- Match receiving paperwork, process invoices and generate weekly payments for key Major Vendor accounts.
- Maintain and administer the activity of major vendor accounts ensuring that invoices are processed and paid when due.
- Responsible for administrating miscellaneous vendor billings and monthly vendor allowances.
- Investigate and resolve discrepancies and inquiries between vendor invoices, purchase orders and/or the receiving documents.
- Correspond with vendors and the purchasing department as required.
- Prepare payment templates and notify vendors of the payment details for wire payments.
- Ensure all open credits are applied before issuing vendor payments.
- Process CIA payments by matching PO and vendor CIA pro forma invoice.
- Review Received/Not Invoiced Purchasing Report to properly account for in-transit inventory.
- File Accounts Payables documents in an accurate and systematic fashion.
- Reconcile assigned vendor accounts on a timely basis.

**Accounts Payable - Non-inventory**
- Process and generate (bi-)weekly payments for non-inventory vendors as required.
- Co-ordinate with foreign sales offices for document entry, communication & approvals as per process.
- Investigate and resolve discrepancies and inquiries both internally and externally.
- Correspond with vendors as required.
- Prepare payment templates and notify vendors of the payment details for wire payments.
- Ensure all open credits are applied before issuing vendor payments.
- Generate all AP cycle for some of the legal entities.
- Receive and process funds request according to vendor’s statements.
- Update the control log of logistics fund requests.
- Receive the non-inventory purchase orders from Sales for coding and file approved versions.
- File all the paperwork according to each country process.

**Accounts Payable - Other**
- Process ad hoc requests by Management as required.
- Assist in other General Accounting areas as necessary.
- Provide AR administrative support assistance, whenever possible, to complete the Daily Deposit processing.
- Provide General Ledger support assistance, whenever possible.
- Be cross-trained on both inventory & non-inventory A/P to provide coverage

**Skills & Qualifications**:

- 2+ years of experience in Accounts Payable.
- Degree or diploma in Business with a major in Accounting is considered an asset.
- Experience working with US companies is desired.
- Solid understanding of the entire Purchases, Payables, Payments cycle and its interrelationship with logistics.
- Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis.
- Strong communication skills (both verbal and written), with an ability to sort through ambiguity and promptly resolve deductions related issues.
- High level of accuracy and very detail oriented.
- Strong organizational skills with the ability to meet tight deadlines and handle stressful situations.
- Good customer service skills.
- Knowledge of Great Plains 2013/2015 is an asset.
- Ability to interact professionally with all levels of business personnel and build strong working relationships.
- Ability to work as a team player as well as independently.

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