Office Administrator/receptionist

7 days ago

Langley, Canada Norture Lights Cell Science Inc. Full time

**Job Summary**:
We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring the office runs smoothly.

**Responsibilities**:

- **Greeting Visitors**: Welcoming and directing visitors in a friendly and professional manner.
- **Answering Phones**: Handling incoming calls, transferring calls, and taking messages.
- **Scheduling**:Managing calendars, scheduling appointments, and coordinating meetings.
- **Mail Handling**: Sorting and distributing incoming mail, managing outgoing mail and courier services.
- **Document Management**: Creating, editing, and filing documents, both physical and digital.
- **Office Supplies**: Monitoring and ordering office supplies, ensuring stock levels are maintained.
- **Data Entry**: Entering and updating data in spreadsheets, databases, and other systems.
- **Correspondence**:Drafting and sending out official correspondence and memos.
- Office Management.
- **Facility Management**: Coordinating office maintenance and repairs, liaising with building management.
- **Equipment Management**: Ensuring office equipment is properly maintained and functional.
- **Health and Safety**: Ensuring the office complies with health and safety regulations and maintaining a safe working environment.
- **Event Planning**: Assisting in organizing office events, meetings, and conferences.
- Financial Duties.
- **Budget Tracking**: Monitoring office budget and expenses, reporting any discrepancies.
- **Assisting Executives**: Providing administrative support to executives and other staff members as needed.
- **Internal Communication**: Facilitating effective internal communication by distributing information and updates to staff.
- **Customer Support**: Providing exceptional customer service to clients and customers, addressing their needs and resolving issues promptly.
- **Project Assistance**: Assisting with special projects and tasks as assigned by management.
- **Training Support**: Helping new employees with onboarding and providing training on office procedures and systems.

**Requirements**:

- Proven experience in an administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks
- Knowledge of office management procedures
- Excellent communication skills, both written and verbal
- Familiarity with phone systems and office equipment
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills

Pay: $19.00-$23.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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