Executive Assistant

2 weeks ago

Abbotsford, Canada WestGen Full time

**We're Hiring: Executive Assistant to the CEO**

Are you a master of organization, a strategic thinker, and a trusted right-hand to leadership? WestGen is seeking a dynamic **Executive Assistant** to support our CEO and Board of Directors in advancing our mission and driving key initiatives forward.

This is more than just an administrative role — it’s a chance to be at the heart of decision-making, governance, and impactful projects that shape the future of our organization.

**What You’ll Do**

As our Executive Assistant, you’ll:

- Be the CEO’s go-to for calendar management, travel coordination, and meeting logistics.
- Prepare agendas, take minutes, and ensure follow-through on action items.
- Manage select partner and vendor relationships to ensure smooth collaboration and service delivery.
- Participate in management meetings and contribute to strategic planning sessions.
- Support the coordination and execution of strategic initiatives across departments.
- Maintain governance documentation and society registrations.
- Plan and execute signature events like our Annual General Meeting.
- Represent the CEO in meetings and communications when needed.

**What You Bring**
- Post-secondary education in Administrative Support or Business Development.
- 3+ years in a senior administrative role, ideally supporting executives.
- Exceptional organizational skills and the ability to juggle multiple priorities.
- Strong interpersonal and communication skills - you’re approachable, professional, and tactful.
- Proficiency in Microsoft Office and comfort with data entry and reporting.
- A proactive mindset, high integrity, and a knack for problem-solving.

**Why Join WestGen?**
- Be part of a purpose-driven organization with a bold vision for the future.
- Collaborate directly with leadership and contribute to strategic initiatives.
- Thrive in a supportive, team-oriented culture that values your voice.
- Enjoy opportunities for professional development and career growth.

**What We Offer**
- Competitive compensation based on experience
- Comprehensive benefits & performance bonus opportunities
- Pension matching
- A fun, inclusive, and encouraging work atmosphere

**Ready to Apply?**

If you're a resourceful, detail-oriented professional who thrives in a fast-paced environment and wants to be part of something meaningful - we want to hear from you

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