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Academic Portfolio Administrator
12 hours ago
The Academic Portfolio Administrator (APA) is a member of the Faculty’s Administrative Team and is accountable for proactively managing the administrative functions of the Associate Dean’s (AD) Portfolio. Under the direction of the AD, the APA proactively coordinates processes that include workload planning (enrolment planning, course and faculty scheduling, human resource assignments, payroll, space and resource allocation, curriculum-related processes, external liaising and financial and data analysis and reporting. The APA is required to organize and expedite the flow of work through the AD’s office and to have a thorough understanding of academic operations, human resources principles and resources allocation to act on behalf of the AD, as appropriate, and to escalate matters when necessary.
**What You’ll be Doing**
- Proactively researching, planning, coordinating and executing day-to-day operational processes within the portfolio of the AD with respect to workload planning.
- Coordinating and administering human resource activities for their portfolio/cluster which may include workload assignments for full-time and contract faculty and staff, including teaching and non-teaching assignments.
- Accountable for payroll documentation for faculty contracts, non-teaching academic contracts, part-time support/student contracts and special payments for guest lecturers.
- Managing and analyzing accuracy and integrity of workload data utilizing multiple college systems (DCU, SAL and PeopleSoft) and planning documents.
- Collecting, interpreting and analyzing detailed scheduling data to optimize student, faculty and space resources.
- Identifying faculty and staff workload, scheduling and accommodation issues that contravene the Collective Agreements, and in consultation with the AD and/or stakeholders seeking to rectify issues.
- Acting as the first point of contact for internal and external inquiries to the AD, including student complaints.
- Analyzing and providing projected forecasts for class/specialized space hours required for budgeting purposes.
- Developing and implementing procedures to improve and effectively streamline processes within the faculty, including beta-testing and collaborative consultation with stakeholder colleagues.
- Collaboratively planning various short and long-term academic projects, industry projects and/or special events (e.g. Dual Credit programs, workshops, PEQAB proposals, program reviews and accreditations, conferences, etc.).
- Performing other related duties, as assigned.
**About You**
You have a highly **collaborative**spirit and thrive on supporting your team and have ability to also act **independently** and **take initiative** to establish and achieve collective goals.
Your sharp **problem solving, analytical** and **critical thinking** skills, along with your **detail-oriented** nature, allow you to solve challenges in creative ways.
You communicate with **discretion, confidentiality, diplomacy,** and exercise **sound judgement.**
You are proficient with computer technology including computerized databases, spreadsheets and word processing and are **adaptable** in an evolving technical landscape. High proficiency with Microsoft Excel is required and experience with Tableau is considered an asset.
- 3-year diploma or degree in Business Administration, Communications, Project Management, or related field
- 5 years of related experience in an administrative/project management role, preferably in a post-secondary environment (equivalency will be considered)
- Proficient with computer technology including, but is not limited to, computerized databases, spreadsheets and word processing skills
- Familiarity with college systems (preferred)
**Who We Are**
- For more information, visit: Why Work at Sheridan
**Other Details**
**Faculty/Department**: Faculty of Applied Science and Technology
**Primary Work/Campus Location**: Davis (may be assigned activities at any Sheridan campus)
**Work Categorization**: Hybrid Position | On-site at least 3 days/week
**Reference #**: J0425-1120
**Employee Group**: Administrative
**Payband**: NJ
**Salary Range**: $69,924 - $87,405
**Application Deadline**:May 9, 2025
**Application Details**: This is a temporary position that may continue up to May 1, 2026
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Di
