Poa Court Support Clerk

**Section**: Clerk's Services
**Division**: Legal and Clerk's Services
**Department**: Corporate Services
**Initial Reporting Location**: 199 Larch Street

**Job Status**: Limited Position
**Estimated Probable Duration**:Up to Eighteen (18) Months (backfill of a Pregnancy/Parental Leave)

**Affiliation**: Inside Unit
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No
**Range of Pay**: Group 8 - $28.01 to $32.51 per hour

**The start date will follow the selection process.**

**Characteristic Duties**: Under the supervision of the Manager of Regulated Services/Deputy City Clerk.

1. Process and balance payments for fines received at the counter or by mail as well as other sources of revenue (e.g. transcripts and photocopies).
2. Provide general information and assistance to the public, and law enforcement agencies with respect to Provincial Offences (e.g. court times, dates, fines, status of charges, completion of POA forms, etc.).
3. Calculate amounts payable for disbursement of witness payments according to schedule of fees and expenses.
4. Assist in collection of outstanding accounts receivable; prepare daily reconciliation.
5. Enter ticket and other data into Integrated Court Offences Network (ICON) System and Command Centre.
6. Assist citizens with alternate payment arrangements.
7. Provide clerical services to ensure parking ticket revenues are processed in a timely fashion.
8. Exchange information with all those involved in the court process including judiciary, prosecutors, lawyers and agents, enforcement and government agencies, citizens.
9. Receive and process legal documents (e.g. Applications, Informations, Appeals, Notices of Motions, Extension).
10. Respond to written inquiries (e.g. request for copies of informations/tickets, court orders, etc.) ensuring compliance with the Municipal Freedom of Information Act requirements.
11. Maintain data base of court dispositions of Part I, II (tickets) and III Informations on ICON (Integrated Court Offences Network).
12. Process trial requests and schedule trials for Offence Notices and Notices of Appeal; notify defendant, enforcement agency and prosecutor of particulars of trial or appeal hearing; maintain associated records.
13. Prepare various dockets (e.g. Court, Fail to Respond).
14. Collect and organize files for court and prepare the courtroom for court sitting.
15. Record and maintain the court record in electronic format and complete the supporting documents and records.
16. Relieve as Court Clerk Monitor as directed.
17. Maintain various files, manuals and procedure binders related to the Provincial Offences Act.
18. Maintain an adequate level of office supplies, including POA forms, tickets and process special orders.
19. Act as Commissioner for taking Affidavit for the City of Greater Sudbury.
20. Co-ordinate resources required for court cases (e.g. interpreters, video and/or court monitoring equipment, etc.); co-ordinate court exhibits on a daily basis, maintaining control and security of same.
21. Review and sign orders and documentation relating to proceedings, under statutory signing authority. Ensure court decisions are accurately and fully incorporated in orders, pursuant to the Justice of the Peace/Judge’s endorsement.
22. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
23. Perform other related duties as required.

**Qualifications**:

- Successful completion of Secondary School (Grade XII) Education.
- Over one (1) year up to and including two and one-half (2½) years of related law office or legal experience.
- Working knowledge of the Provincial Offences Act.
- Knowledge of legislation and court processes and procedures including court protocol and etiquette.
- Familiarity with procedures related to court administration.
- Satisfactory key-boarding/data entry skills (60 words per minute).
- Ability to travel to area Provincial Offences courts to perform duties as courtroom clerk as required.
- Excellent use of English; verbally and in writing.
- French verbal and written skills an asset.
- Satisfactory health, attendance and former employment history.
- Physical capability to operate a vehicle safely, possession of a valid driver’s licence and have an acceptable driving record considered an asset.

**Competencies**:Competency Library - Level 1 Proficiency

**How To Apply**:
We must receive your resume **before 11:59 p.m. on Friday, January 31, 2025**. For those providing a French language resume, please also include an English version.
- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc
- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

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