Real Estate Transaction Coordinator

2 weeks ago

Markham, Canada Realty Wealth Group Inc. Full time

**KPN ACCOUNTING INC**
44-145 Royal Crest Court
Markham, ON L3R 9Z4

905-821-6904

**JOB DESCRIPTION**: Transaction Coordinator**

**ROLE OVERVIEW**:
Oversee the Real Estate Transactions with a focus on ensuring the timely and accurate delivery of documents to third party contacts. Oversee important deadlines, handle client requests and direct phone calls. The overall management of the front end of a real estate transaction.

**DUTIES & RESPONSIBILITIES**:

- Transaction Management, including but not limited to: Deal Processing - follow up on commission payments and missing paperwork, liaison with the central accounting department, reviewing of trade record sheets and obtaining approval
- Maintain client communication, calendar and database management
- Data management with the use of CRM and online marketing tools
- Creating tracking systems to ensure tasks are being met
- Review completeness of real estate transaction and operating procurement needs
- Preparation of real estate documents and the creation of marketing materials
- Coordinate schedules to ensure optimal open houses and final walk throughs, travel arrangements, and general appointments
- Social media management, i.e. Facebook, Instagram etc.
- Monitor deadlines and provide notices to appropriate parties when necessary
- Maintain communication between clients, service providers and realtors in order to facilitate appointments for the purpose of photography, staging, inspections, open houses, showings, etc.
- Participation in training sessions as necessary in order to improve real estate administrative skills

**SKILLS**:

- Strong customer service skills with proven ability to build relationships with internal and external clients
- High level of professionalism, discretion and confidentiality
- Meticulous attention to detail, organization and ability to appropriately allocate bandwidth to complete high quality deliverables in a timely manner
- Self-motivated and proactive, proven ability to prioritize workload and focus on continuous improvement and development
- Excellent written and verbal communication skills

**QUALIFICATIONS**:

- Minimum 2-3 years previous experience in an administrative role in a real estate brokerage office, with comprehensive understanding brokerage operations, conveyance and accountabilities
- Minimum 2-3 years previous experience with BrokerWolf (Lone Wolf Accounting Software) including comprehensive understanding of database configuration - inclusive of agent set up and agent/brokerage fee compensation plan structures (preferred but not required)
- Previous experience working with electronic document management system (EDM)
- Thorough knowledge of industry regulations and requirements including REBBA 2002, the Real Estate Council of Ontario regulations, Real Estate Board rules and regulations,

FINTRAC
- Proficient with MS Office (Word and Excel) and Google Suite of Tools

**Salary**: $40,000.00-$50,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Markham, ON L3R 9Z4: reliably commute or plan to relocate before starting work (required)

**Experience**:

- deal secretary/administrative: 2 years (required)

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