Program Assistant, Mechanical Department

**Key Responsibilities**:

- Providing front support to current and prospective students regarding program information and other assistance as required.
- Support program scheduling as well as input and maintain student and staff records in the PeopleSoft SA and ATOMS systems
- Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
- Prepare student manuals, class lists, mark collection sheets and manage student files
- Perform reception duties such as telephone and in person inquiries, book appointments and deal appropriately with students and staff
- Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
- Electronic maintenance of student records on an ongoing basis
- Prepare various forms, program documents and spreadsheets
- Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
- All meeting minutes (i.e. department, PAC)
- Other duties as assigned

**Skills & Abilities**:

- Strong working knowledge and experience using Microsoft Office software
- Experience using PeopleSoft and Moodle would be an asset
- Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset
- Attention to detail and accuracy is critical to this role

**Qualifications**:

- Completion of Grade twelve
- Related post-secondary certificate or diploma
- 2 - 3 years of related experience
- Equivalencies may be considered

**Remuneration**:$1,656.33 - $2,138.51, plus a comprehensive benefits package. (Classification - Administrative Support IV)
- This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement._

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 11 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

NAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations