Canadian Institute of Ukrainian

**Department** Canadian Institute of Ukrainian Studies

**Salary range** $46,697.04 to $62,542.68

**Hours per week** 35

**Grade** 6

**Posted date** September 9, 2025

**Closing date** September 16, 2025

**Position Type** Full Time - Trust Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 18 months and offers a comprehensive benefits package.

**Location -** This role is in-person. Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the** **Faculty of Arts**

**About the Canadian Institute of Ukrainian Studies (CIUS)**

Established in 1976, the Canadian Institute of Ukrainian Studies is a global leader in the scholarly field of Ukrainian studies. In support of the University of Alberta and Faculty of Arts’ mission and values, CIUS is dedicated to the production, preservation, and dissemination of expert knowledge about Ukraine and Ukrainians in Canada and worldwide.

**Position**

Reporting to the Assistant Director, Research, this position provides general research administrative support to CIUS research-related activities. The term of the position will be from October 2025 to March 2027.

**Duties**
- Providing support for events, including the CIUS conference in October 2026.
- Undertaking travel, accommodation, catering, and other related bookings and arrangements.
- Engaging in correspondence in association with the 50th anniversary.
- Helping visitors hosted by CIUS with administrative issues that may arise.
- Addressing administrative needs such as the issuing of honoraria, reimbursements, purchases, and other financial transactions, as well as preparing of relevant contracts and forms.
- Providing assistance to CIUS Research administration, including soliciting and compiling information for grant announcements and reporting documents; managing the Research Awards portal, communications, and providing support for research-related inquiries.
- Assuming and developing record-keeping to ensure that both past and present documents and files are securely kept and readily accessible, while storage and other practices are observed, monitored, and appropriately realized; studies of FOIP policies.
- Participating as a CIUS representative in meetings associated with the 50th anniversary, engages in storage and record-keeping processes, and other related activities, and takes minutes.
- Supporting management in drafting initial Job Fact Sheets and providing support for the preparation and renewal of contracts.
- Assembling preparatory materials and documentation for meetings and events.
- Managing calendars and coordinating meetings and activities as required.
- Following up on action items arising from activities and meetings.
- Supporting activities resulting from the 50th anniversary events after their conclusion.

**Minimum Qualifications**
- Bachelor’s degree in Arts, Social Sciences, or related field.
- 3 years of administrative or related experience. Equivalencies will be considered.
- Ability to interact with multiple parties and prioritize urgent activities accordingly.
- Ability to work independently and as part of a dynamic team.
- Advanced English communication skills (oral and written).

**Preferred Qualifications**
- Ukrainian language proficiency (oral and written) is an asset.
- Non-profit experience (voluntary or paid) or previous engagement in academia and the Ukrainian community is an asset.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

L’Uni