School Secretary/administrative Assistant

2 weeks ago

Winnipeg, Canada Beautiful Savior Lutheran School Full time

**Job Overview**
Beautiful Saviour Lutheran School (BSLS) is currently seeking a **full-time School Secretary/Administrative Assistant** to join our team. This key role supports the daily operations of our Christ-centered school community, providing a welcoming and organized environment for students, staff, and families.

**Position Overview**:
The Administrative Assistant will serve as the first point of contact at the school, handling a variety of responsibilities including front office reception, communication with families, attendance, scheduling, record keeping, and general administrative support to staff and school leadership.

**Duties**
- Greet students, families, and visitors warmly, providing an excellent first impression of the school and childcare.
- Answer phone calls promptly and professionally, addressing inquiries or redirecting them as necessary.
- Manage appointment scheduling and maintain calendars for staff members.
- Perform clerical duties including filing, data entry, and document preparation.
- Utilize Microsoft Office to create documents, spreadsheets, and presentations as needed.
- Assist with family inquiries, ensuring satisfaction through effective communication.
- Maintain office supplies inventory and place orders when necessary.
- Support accounting functions by utilizing QuickBooks for invoicing and billing processes.
- Coordinate daily attendance and assist with scheduling
- Assist with school events, newsletters, and reports
- Ensure the front desk area is tidy and welcoming at all times.

**Requirements**:

- Proven experience in a receptionist or administrative role is required/preferred.
- Strong phone etiquette with excellent verbal communication skills.
- Familiarity with QuickBooks.
- Exceptional organizational skills with attention to detail in clerical tasks.
- Ability to handle multiple tasks simultaneously while maintaining professionalism under pressure.
- Previous experience in customer service or support roles is highly desirable.
- A friendly and approachable demeanor that fosters positive interactions with families and team members.

Join us in creating a welcoming environment where every child and family feels valued

**Job Types**: Full-time, Permanent

Pay: $23.00-$32.00 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you able to provide a current criminal record check and child abuse registry check?

**Education**:

- Secondary School (required)

**Experience**:

- administrative/Quick Books: 5 years (required)

**Location**:

- Winnipeg, MB R2H 1R9 (required)

Work Location: In person

Expected start date: 2025-08-13

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