Ap Administrator

5 days ago

Edmonton, Canada Western Canada Heat Exchanger Ltd. Full time

**Job Overview**
We are seeking a detail-oriented and organized AP Administrator to join our team. The **AP Administrator/Receptionist** will be responsible for managing accounts payable processes while also serving as the first point of contact for visitors and clients. This role requires a balance of financial administration and customer-facing reception duties. You will play a key role in maintaining smooth operations and supporting both the finance and administrative teams.

**Responsibilities**
- Greet clients, visitors, and suppliers in a professional and welcoming manner.
- Answer and direct incoming calls efficiently and courteously.
- Maintain the reception area to ensure it is organized and welcoming.
- Handle incoming mail, packages, and correspondence.
- Assist in other office tasks such as filing, data entry, and office supply management.
- Process and manage incoming vendor invoices and ensure timely payments to maintain good supplier relationships.
- Reconcile discrepancies between purchase orders, invoices, and payments.
- Assist with monthly and year-end closing processes for accounts payable.
- Work closely with the finance department to address payment inquiries and resolve issues.

**Requirements**:

- High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
- Minimum of 1 year of working experience in an administrative or similar role
- Strong organizational skills with a keen attention to detail.
- A positive attitude and professional demeanor when interacting with visitors, clients, and colleagues.
- Ability to work in a fast-paced environment
- Experience with Acumatica would be an asset
- Experience with QuickBooks would be an asset
- Knowledge of ISNetworld and ComplyWorks would be an asset
- Working knowledge of Excel

Pay: $50,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-05-30

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