Bookkeeper/office Manager

**Think bookkeeping is boring data entry? Think again.** We're not looking for someone who wants to sit quietly in the corner reconciling accounts while the world burns around them. We want someone who sees a messy QuickBooks transition, a CRA audit, and a growing seven figure business and thinks "Challenge accepted." **What You'll Actually Do (Not What HR Wants Us to Say)** You'll be the financial backbone of a 14-person operation that runs on powersports sales, service work, and automotive repair. This isn't about just posting transactions -- it's about bringing order to chaos, catching problems before they become expensive, and being the person who actually knows where we stand financially. **Your Arena**: **Transaction Master & Accuracy Guardian**: Process every invoice, payment, and GST/HST dollar with precision. When mechanics submit expense receipts written on napkins, you'll figure out what it was for, code it correctly, and make sure we can actually claim the ITC. Because "close enough" doesn't work when the CRA comes knocking. **Reconciliation Detective**: Bank statements, credit cards, merchant processing -- they all need to balance, and you're the one who finds the $47.82 mystery transaction from three weeks ago that's throwing everything off. You maintain the general ledger and hunt down what actually happened, not just force things to match. **Financial Report Builder**: Prepare monthly, quarterly, and annual financial reports that actually mean something. Not just numbers in columns, but information that helps us make decisions. You'll assist with year-end closing procedures, collaborate with our external accountant and government auditors, and make their jobs easier (which they'll love you for). **Payroll & Cash Flow Manager**: Manage payroll for our team and handle petty cash. You'll know before anyone else when we're about to get squeezed -- when a big parts order is due the same week as payroll and a loan payment, you're flagging it days ahead. Assist in preparing budgets and monitoring expenses to keep us on track with our financial targets. **System Builder & Process Improver**: We recently moved from QuickBooks Desktop to Online. You'll clean up the aftermath, and create workflows that prevent problems from happening again. You see inefficiency and can't help but fix it. **Administrative Backbone**: Handle the office duties that keep things running -- filing, data entry, organizing documents, managing calendars, scheduling appointments, coordinating meetings. You're the person who makes sure nothing falls through the cracks. **Who We're NOT Looking For** - People who need step-by-step instructions for everything - Those who think bookkeeping stops at 5 PM sharp, regardless of what's happening - Anyone who says "the system won't let me" without finding a workaround - Folks who panic when things aren't perfect - People who treat accounting like data entry instead of business intelligence **What We Actually Care About** **We care if you**: - Have at least 1 year of hands-on QuickBooks experience (both Desktop and Online preferred) - Are obsessive about accuracy and details - Understand accounts payable/receivable, bank reconciliation, and account analysis - Can figure things out without constant handholding - Stay current on bookkeeping best practices and tax regulations - Want to be part of building something, not just processing transactions - Can explain how you will bring value to our team when you apply **The Real Deal** Month-end will be intense. Year-end will test you. Tax season isn't negotiable. Some days you'll feel like you're the only one who cares whether the numbers are right (because you might be). But you'll also have autonomy to fix problems, improve systems, and make real decisions. You won't be micromanaged. You won't have to attend pointless meetings. When you identify a better way to do something, we'll listen. **If this sounds like the kind of challenge that makes you double-check your work instead of cutting corners, let's talk.** **Requirements**: - Secondary School (preferred) - QuickBooks: 1 year (required) - Bookkeeping: 2 years (preferred) - This is an opportunity to be the financial backbone of a growing business while developing expertise that makes you invaluable. If you're ready for the challenge, we're ready to invest in your success._ **Job Types**: Full-time, Part-time Pay: $1,000.00-$4,000.00 per month Expected hours: 8 - 40 per week Work Location: In person