Administrative Assistant

1 week ago

Greater Sudbury, Canada Sudbury Real Estate Board Full time

**Administrative & Customer Support**

Duties & Tasks:

- Answering and directing incoming telephone calls.
- Input MLS® data, changes, sales, and cancellations for all board load listings submitted, ensuring that the correct information is reported.
- Responsible for Interboard Listings, ensuring all related documentation is attached before input.
- Completing and communicating return notifications for errors on all Board load MLS® Listings, changes, sales, and cancellations.
- Providing information on membership fees, policies, processes, benefits, products, and services.
- Open and distribute regular and electronic incoming mail and other material, coordinating information flow.
- Responsible for setting up Zoom meetings for all committee meetings.
- Responsible for distribution and permanent filing of committee minutes and correspondence.
- Member support on issues (technology, rules and regulations, bylaws) etc.
- Preparation of Board Room for all meetings, including set up (if necessary), ordering lunches and subsequent clean up.
- Assisting with social events such as golf tournaments, Christmas parties, children’s Christmas party
- Assisting with all in meetings such as Annual General Meetings, Special General Meetings etc
- General office duties, including filing, sorting, office supply inventory, and distributing mail.
- Assist fellow co-workers with workloads. Cross-trained on duties to pitch in during vacations etc.

Skills & Qualifications
- Communication skills - this job involves talking to customers or clients, liaising with team members, and answering phone calls, so excellent communication skills are vital
- Database management - administrative support employees update spreadsheets and maintain databases, so they need a good understanding of programs like Microsoft Excel
- Organizational skills - administrative support employees must be incredibly organized, implementing efficient filing systems and ensuring that all important documents can be found easily and quickly.
- Time management - administrative support workers manage their time effectively and easily prioritize tasks, all while managing the time of senior staff through the calendar and schedule management.

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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