Conference Floor/administrative Services

2 weeks ago

Ottawa, Canada KPMG Full time

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.
- The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office._

What you will do:

- Place food orders with established vendors as necessary
- Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
- Monitoring and maintaining stock in catering room
- Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory on our conference floor is complete
- Maintain and tidy coffee machines and serveries
- Open and close Terrace daily, as seasonally appropriate
- Drop off and pick up of tablecloths at local dry cleaners
- Reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events
- Assist with our Conference Floor’s A/V needs and provide A/V support to internal, client and external meetings (training provided)
- Maintain and re-stock first-aid kits on a weekly basis
- Assist with print jobs, name tags, couriers and off-site record storage
- Assist with the delivery of proposals
- Code invoices in payable system
- Provide back-up to receptionist
- Provide back-up coverage to mailroom staff for break relief and vacation
- Other administrative duties, as required

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need extra time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:

- Professional attitude and approach is a prerequisite
- Excellent interpersonal and communications skills
- Well-organized, capable of and interested in taking initiative
- Ability to prioritize work and to work under pressure to meet strict deadlines
- Discretion and the ability to handle confidential material appropriately
- Basic A/V skills and/or a keen willingness to learn
- Timely in responding to inquiries and requests and willingness to escalate where appropriate
- Demonstrated initiative to resolve client issues where appropriate
- Excellent multi-tasking skills, including the ability to field calls from multiple phone lines
- Ability to work as a member of a team, as well as independently
- Strong service orientation and the ability to manage multiple priorities
- Must be able to work with all levels of professional staff

**Providing you with the support you need to be at your best**

For more information about KPMG in Canada’s Benefits and well-being, click here.

Our Values, The KPMG Way:
**Integrity**, we do what is right | **Excellence**, we never stop learning and improving | **Courage**, we think and act boldly | **Together**, we respect each other and draw strength from our differences | **For Better**, we do what matters

**Adjustments and accommodations throughout the recruitment process**

For information about accessible employment at KPMG, please visit our accessibility page.

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