Administrator

2 weeks ago

Enfield, Canada Strategic Aviation Services Ltd. Full time

Come join the exciting world of aviation Established in 2006, our company provides multi-functional aviation services offering passenger, cargo and ground support with a focus on safety and quality. For us, success lies in delivering peace of mind to our customers, and we are passionate about ensuring their needs are met - on time, every time.

Do you have an interest in the Aviation industry? We are searching for individuals who are team players and eager

Summary

The Administrative Assistant is the first point of contact of the Human Resources Department whose job is to help facilitate HR functions and manage daily operational administrative duties. This position will report directly to the VP Operations. The primary responsibility of this role is to work with both current employees and new hires within the company and our clients.

Core Competencies
- Exceptional communication skills at all levels of the organization, both oral and written
- Attention to detail, high level of accuracy and comprehension of HR processes
- Ability to work independently while contributing towards a team environment

Key Responsibilities
- Answer and direct phone calls
- Prepare all new hire paperwork and packages
- Prepare documentation and packages for onboarding
- Coordinate uniform assignment and ordering for all new employees
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Perform administrative duties such as filing, typing, copying, binding and scanning
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take meeting minutes
- Handle multiple projects
- Prepare and monitor invoices
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Develop and update administrative systems to make them more efficient
- Receive, sort and distribute the mail
- Greet and assist visitors to the office
- RAIC and AVOP procedures
- Other duties as assigned

**Qualifications**:

- High school diploma or equivalent; college degree preferred
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office

SAYHZ

We are an equal opportunity employer who agrees not to discriminate against any employee or job applicant because of race, color, religion, national origin, gender, physical or mental disability, or age.

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