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Property Management Administrator

3 weeks ago

Burlington, Canada DM Lyons Consulting Full time

Our client is a multi-award-winning real estate development company that has been in business for over 25 years. They are committed to the design and build-out of new developments that benefit their communities and provide their clients with quality spaces and amenities to meet their current and evolving needs. As they continue to grow, they are seeking professional and diligent individuals to join their team.

This role is the “command centre” for the new property management division and will help develop or update several new processes to ensure the day to day running of the division is organized and efficient.

**Job Duties**:

- Physically entering the rents into QuickBooks.
- Rent management, ensuring all the rent is in. Keeping property managers informed of outstanding rent issues.
- Solar monitoring, log onto and take the numbers off the website, put them into a simple excel spreadsheet and report to the President.
- Daily database management, this document has all tenant information it is imperative it is always accurate.
- Various service calls, a tenant will call with an issue, once speaking with the Property Manager a plan will be put in place, to send a tradesman or our service manager, then follow up with tenant.
- Filing.
- Various research requests (find the best products /service providers)
- Utility Management: create an improved database for tracking all the metered numbers and build relationship with utility companies.
- Various government agency forms to be completed via various online platforms (MPAC, Solar Energy).
- Invoice management, ensure all details correct, acquire authorizations, and finalize by submitting to accounting department.
- Develop invoice tracking system for expenses by property for cost savings.
- Accounting - looking up information and running reports.

**Technical Requirements**
- Strong Word, Excel (simple formulas)
- Comfortable on the internet and various online documents: DocuSign, banking, utilities
- Comfortable speaking to people on the phone, clear and professional
- Accounting knowledge, comfortable with the process of accounting systems, knowledge of QuickBooks an asset. There is a fair amount of time spent in QuickBooks (accounting), mostly looking up information or running a report.