Administrative Assistant

**Company description**

Delbrook Group is grounded by enduring building principals, driven by innovation, and dedicated to timeless design and craftsmanship. With roots based in construction, engineering and commerce, Delbrook Group offers exceptional services by understanding what it is to be the owner, the developer, and the builder. The vision of family tradition over the past 40 years has passed on to new generations, with the vision of making customers’ dreams a reality. Delbrook Group established by a collection of highly respected, senior industry professional which brings over 85 years of experience to its clients. Over the years, Delbrook Group has curated and developed diverse housing styles from single-family custom homes, semi-detached and townhouses to sub-divisions, industrial and commercial projects, as well as condominiums across Ontario (Greater Toronto Area and the Ottawa region) and internationally. There has always been careful attention made to the sustainability of each project and to ensure the preservation and enhancement of the communities developed. Delbrook Group’s services range from General Contracting, Land Development Consulting, Industrial builds, Renovations, Pre-Construction, Construction and Project Management and Design/Build. Regardless of the size and scope of the project, it takes on every project with commitment to detail, efficiency, and quality construction, while it thrives to custom build the right solutions within the quality standards, schedules, and budgets of its customers. Delbrook Group is a registered builder in Ontario. It is it’s technical capabilities, alongside its in-house Architects and Engineers as well as trades, and a client focused team that can provide exceptional results. Delbrook Group is formed by a team of experts with a variety of experiences and project backgrounds which come together uniformly to utilize their individual assets to provide the best services to their customers and clients.

**Job description**

**Office manager responsibilities**:

- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Provide general support to visitors
- Responsible for creating PowerPoint slides and making presentations
- Manage executives' schedules, calendars, and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Ensure that results are measured against standards, while making necessary changes along the way
- Allocate tasks and assignments to subordinates and monitor their performance
- Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
- Perform review and analysis of special projects and keep the management properly informed
- Determine current trends and provide a review to management to act on
- Responsible for recruiting staff for the office and providing orientation and training to new employees
- Ensure top performance of office staff by providing them adequate coaching and guidance
- Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
- Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Allocate available resources to enable successful task performance
- Coordinate office staff activities to ensure maximum efficiency
- Evaluate and manage staff performance
- Recruit and select office staff
- Organize orientation and training of new staff members
- Coach, mentor, and discipline office staff
- Design and i