Finance and Administration Coordinator

SiteTechnology
Site is a modern growth partner, built for growing mid-market businesses. We are a full-service technology and strategy firm, and our mission is to become the #1 mid-market focused consultancy in North America. Our unique approach combines deep industry knowledge with cutting-edge technology solutions, setting us apart in the market.
The on-site Finance and Administration Coordinator will be responsible for overseeing the day-to-day financial operations and administrative functions of the organization. The role will also handle office management and support senior leadership in ensuring that operations run smoothly and efficiently.
**What you’ll be doing**:
Financial Management & Accounting
- Oversee accounts payable and receivable, ensuring accurate and timely transactions
- Handle banking transactions and credit card transactions, including deposits, reconciliations, and financial reporting
- Prepare and submit GST and PST filings for the organization, ensuring accuracy and compliance with regulatory deadlines
- Ensure financial compliance with regulatory requirements and internal policies
- Provide backup for payroll processing, ensuring compliance with tax regulations and company policies
- Assist with budgets, forecasts, and financial statements to support strategic decision-making
- Monitor and assist with the maintenance of feeds between systems/ tools and the accounting system

Administrative Operations
- Manage sensitive banking and financial information with the highest level of confidentiality
- Optimize systems to ensure accuracy and efficiency in financial reporting
- Manage office vendor relationships, including landlord, cleaners, security services, telephone providers
- Handle and resolve client billing inquiries, ensuring accurate and timely responses while providing excellent customer service
- Ensure smooth office administration and operational procedures are in place

Process Optimization & Compliance
- Develop and implement financial and administrative policies that enhance operational efficiency
- Optimize financial reporting and data management processes
- Ensure adherence to financial regulations and property management standards
- Contribute to business growth initiatives by providing insights into financial planning and resource allocation

**A little bit about you**:

- At least 3-5 years of experience in finance and administrative coordination
- Education in Finance, Accounting, Business Administration, or a related field
- Strong knowledge of accounting principles, payroll, and financial regulations
- Proficiency in Payroll Processing systems, Accounting Software, and ERP systems
- Strong analytical, problem-solving, and communication skills
- Actively seeks opportunities for self-development through training and learning new releases or solutions

**SiteTechnology “Must Haves”**:

- You have exceptional organizational skills, with the ability to manage multiple priorities
- You have a high level of integrity, confidentiality, and professionalism in handling sensitive client data
- You have a sense of humor and love to have fun, but take your responsibilities seriously
- You enjoy the fast-paced nature within a startup

**Benefits of working for SiteTechnology**:

- Competitive Compensation - We offer a salary that reflects your skills and experience.
- Comprehensive Benefits - Includes health coverage and a wellness spending account to support your well-being.
- Career Growth - Be part of a growing company with plenty of opportunities to advance and expand your role.
- Convenient Location - Our HQ is easily accessible off Hwy 1 and surrounded by great coffee shops and restaurants.

**A Commitment to Growth and Excellence**:
SiteTechnology is dedicated to continuous improvement and growth. We aim to not only meet but exceed the expectations of our clients. Our goal is to be recognized not just as a provider of technology solutions, but as a true partner in our clients' journey towards digital transformation.