Catering Coordinator

3 days ago

West Vancouver, Canada Capilano Golf and Country Club Full time

Capilano Golf & Country Club is a private facility located in West Vancouver, 15 minutes from the downtown core. This beautiful piece of property is rich in history and character and is a world class private facility annually ranked among the top 10 in Canada. Come to work in a place that has scenic views of the Burrard inlet, North Shore Mountains and The Vancouver Skyline
Our Club is passionate about building a team that aligns with our core values: Communication, Respect, Improvement, Support, Pride, and Fun. If this sounds like you, join us and be part of a dynamic, fun, and friendly team
We are seeking a detail-oriented, service-focused Catering Coordinator to support our busy events operations throughout the golf season and beyond. Reporting to the Director of Food & Beverage and working closely with the Banquet Manager, this role is responsible for supporting the planning, communication, and coordination of member and private events.
Key Responsibilities
- Support member and client inquiries related to events services
- Assist in gathering event requirements and preparing proposals, quotes, and Banquet Event Orders (BEOs).
- Collaborate with the Banquet Manager and service teams to ensure event logistics are accurately communicated and executed
- Help coordinate the details of Club Functions, weddings, meetings, and other private events
- Track event timelines and logistics, ensuring all necessary supplies, décor, and equipment are planned for
- Attend select events to support on-site coordination and member satisfaction
- Maintain accurate records and calendars for internal communication and planning
- Participate in weekly banquet meetings
- Provide administrative and planning support to the Director of Food & Beverage
- Support floor operations as needed

**Requirements**:

- 1-2 years of experience in catering, events, or hospitality administration
- Strong organizational skills with attention to detail
- Excellent interpersonal and communication abilities
- Proficient with Microsoft Office (Outlook, Word, Excel); experience with Jonas or other POS/event systems is an asset
- Previous private club or high-end hospitality experience is a strong asset
- Ability to work evenings and weekends as required by event schedule
- A positive, collaborative attitude and a passion for hospitality

Transportation to our location is difficult. Employees need ample time if relying on public transit, or their own vehicles.

**Benefits**:

- Staff parties and reward programs
- Non-Union Staff meals
- Uniforms and shoe subsidy, upon qualification
- Group insurance and pension plans for full time employees
- Free parking
- Golfing privileges at one of Canada’s top private golf courses

We thank all applicants for their submission, but only those proceeding to the next stage in the interview process will be contacted.

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