Intermediate Specialist, Information Management

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
9

**Job Family**:
Library and Archives

**# of Open Positions**:
1

**Faculty/Service - Department**:
Information and Archive Management

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
May 15, 2025

**Applications must be received**BEFORE**:
May 26, 2025

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 10

**Salary Range**:
$80,942.00 - $102,245.00

**Position Purpose**
Reporting to the Senior Director of Information and Archives Management, the Information Management Specialist is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content. As our Information Management Specialist, you will play a key role in ensuring the information management program meets our legislative and business requirements by providing guidance and support to all Departments.

**Specific Accountabilities**
- By engaging units and key stakeholder across the University (Services, Faculties and Research), you will be able to assess information management practices, implement best practices and provide solutions to support effective management of information assets (paper and digital) in the Information and Archives Management Services team and among the wider university community.

**Knowledge, Experience and Skills**
- A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.
- Demonstrated (within the last 5 years) and significant experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online.
- Knowledge and experience in monitoring IM applicable federal and provincial legislation.
- Knowledge of lifecycle management of paper-based and digital information.
- Knowledge of technological trends and advances in management of government paper-based and digital information.
- Knowledge of information management industry standards and best practices.
- Demonstrated experience with the Information Management functions of M365 and SharePoint Online.
- Demonstrated experience in requirements gathering and business process analysis.
- Demonstrated experience in coordinating and facilitating consultations/audits or information sessions/trainings with working groups, users or stakeholders as a specialist ensuring high standards of service delivery and engagement.
- Demonstrated experience in change management and project management.
- Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.
- Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time
- Demonstrated ability to develop and implement new working methods and analytical and problem-solving skills.
- Demonstrated ability to plan, organize, implement, manage and problem solve in a complex dynamic environment and to work under pressure with mínimal supervision.
- Attention to detail, with a high degree of accuracy.
- Ability to seek relevant information, identify and evaluate options and choose the best solution.
- Excellent bilingual skills (French-English), both oral and written, to facilitate, present, advise and deliver training in both languages.
- Knowledge of copyright and intellectual property issues; Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics.
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

LI-Hybrid

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the curr