Project Administrator

7 days ago

Newmarket, Canada Tiltco Architectural Products Full time

**The Company**

Tiltco Architectural is a custom aluminum window, door and curtain wall manufacturer which services the high-end residential and commercial mixed-use markets. The breath of Tiltco products are using in award winning residential and commercial projects across North America.

**WHY JOIN US**
- Health and Dental benefits
- Casual dress
- Company lunches, parties & events
- Independent working fast-paced environment
- Learning new knowledge and skills everyday
- Friendly work environment
- Yearly bonus, Paid vacation, Christmas/New year Holiday full company shutdown
- Competitive compensation

**The Opportunity**

Tiltco Architectural is looking to hire a Project Administrator to assist in administrative tasks and ensure that projects run on time and on budget.
- All administrative duties for projects: This includes but is not limited to; create job files both physical and digital versions, job data entry on project management software, creating & storing job site binders.
- Keeping track of shop drawings, documenting changes that have been made, working with AutoCAD technician on what changes to make.
- Creating change orders & add on item documents.
- Instructing Production Manager when jobs are ready to be reviewed for material orders. Giving the production manager all appropriate documentation to do so.
- Documenting important actions and decisions from meetings (Creating meeting minutes)
- Project Close-out: Ensure all close out documents are provided and stored electronically and in hard copy, as required.
- Ensure all pre & post inspection documents are provided and stored electronically and in hard copy, as required.
- Upload appropriate documentation for Installers.
- Perform other duties as assigned, in accordance with department objectives.

**Skills & Requirements**:

- Exceptional verbal and written communication skills
- Ability to work effectively both independently and as part of a team.
- Knowledge of file management, transcription, and other administrative procedures.
- Familiarity & experience with CRM & project management software’s that use Kanban, Gantt, Waterfall, Agile, Scrum
- Knowledge of construction, manufacturing & glazing systems is not required but considered an asset
- 1 year of related experience

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Newmarket, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- project coordination: 1 year (required)

Work Location: In person

  • Administrative Assistant- Project Lighthouse

    2 weeks ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    21 hours ago

    Newmarket, Canada Control Retail Management Full time

    This position is for a junior level role as an **administrative assistant**. As an administrative assistant, you will assist in the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. You will be assisting the administrative team as well as the project managers with multi trade projects across Canada and the...

  • Project Coordinator

    1 week ago

    Newmarket, Canada Tiltco Architectural Products Full time

    **The Company** Tiltco Architectural is a custom aluminum window, door and curtain wall manufacturer which services the high-end residential and commercial mixed-use markets. The breath of Tiltco products are using in award winning residential and commercial projects across North America. **WHY JOIN US** - Health and Dental benefits - Casual dress -...

  • Project Coordinator

    1 week ago

    Newmarket, Canada Tiltco Architectural Products Full time

    **The Company** Tiltco Architectural is a custom aluminum window, door and curtain wall manufacturer which services the high-end residential and commercial mixed-use markets. The breath of Tiltco products are using in award winning residential and commercial projects across North America. **WHY JOIN US** - Health and Dental benefits - Casual dress -...

  • Senior Roadway Inspector – Full-Time

    2 weeks ago

    newmarket, Canada Kusiar Project Services Inc. Full time

    Kusiar Project Services Inc., a trusted leader in Contract Administration and Site Inspection services across Ontario, is currently hiring a Senior Roadway Inspector for a full-time contract on a major municipal road reconstruction project in Newmarket. This role runs from June through October 2025 and offers an opportunity to lead critical on-site...

  • Senior Roadway Inspector – Full-Time

    2 weeks ago

    Newmarket, Canada Kusiar Project Services Inc. Full time

    Kusiar Project Services Inc., a trusted leader in Contract Administration and Site Inspection services across Ontario, is currently hiring a Senior Roadway Inspector for a full-time contract on a major municipal road reconstruction project in Newmarket. This role runs from June through October 2025 and offers an opportunity to lead critical on-site...

  • Senior Roadway Inspector – Full-Time

    2 weeks ago

    Newmarket, Canada Kusiar Project Services Inc. Full time

    Kusiar Project Services Inc., a trusted leader in Contract Administration and Site Inspection services across Ontario, is currently hiring a Senior Roadway Inspector for a full-time contract on a major municipal road reconstruction project in Newmarket. This role runs from June through October 2025 and offers an opportunity to lead critical on-site...

  • Senior Roadway Inspector – Full-Time

    2 weeks ago

    Newmarket, Canada Kusiar Project Services Inc. Full time

    Kusiar Project Services Inc., a trusted leader in Contract Administration and Site Inspection services across Ontario, is currently hiring a Senior Roadway Inspector for a full-time contract on a major municipal road reconstruction project in Newmarket. This role runs from June through October 2025 and offers an opportunity to lead critical on-site...

  • Senior Roadway Inspector – Full-Time

    1 week ago

    Newmarket, Canada Kusiar Project Services Inc. Full time

    Kusiar Project Services Inc., a trusted leader in Contract Administration and Site Inspection services across Ontario, is currently hiring a Senior Roadway Inspector for a full-time contract on a major municipal road reconstruction project in Newmarket. This role runs from June through October 2025 and offers an opportunity to lead critical on-site...

  • Administrative Assistant

    7 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing administrative support to the Manager and Leads in the Inclusion, Diversity, Equity and Accessibility (IDEA) Division, including handling sensitive and confidential issues, maintaining and tracking all reports coming in and out of the office. Prepares and processes...