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HR Office Manager
2 weeks ago
**Have a background in HR and trying to progress your career further?**
What will you do?
- Assists in assessing staffing needs and subsequently creates and issues required job postings.
- Implements training and professional development strategies in the store and takes action to align them with store initiatives and objectives.
- Coordinates store staff training, including e-Learning administration, communication and support, in collaboration with the respective Department Manager.
- Maintains necessary computers and software for training.
- Maintains employees’ training records by assigning IDs and curriculum and ensuring completion of training programs.
- Monitors progress and provides feedback upon completion of orientation and training to the respective Department Manager.
- Follows up with Department Managers to ensure all employees complete the performance appraisal process (3 month, annually, etc.).
- Maintains accurate and comprehensive personnel records, in accordance with minimum provincial standards.
- Assists with the preparation of formal communications to employees and with the preparation and mailing/distribution of general correspondence and reports as required.
- Maintains records and compile statistical reports concerning personnel-related data such as training completion, User IDs, productivity report, turnover report, performance appraisals, benefits and absenteeism rates.
- Maintains accurate records on a variety of HR related documents i.e. payroll register and worker’s compensation forms.
- Assists as required with payroll and benefits administration, including profit sharing.
- Ensures the accuracy of preliminary payroll reports, time sheets and spreadsheets.
- Ensures compliance of all legislative requirements and responds to government agencies as required.
- Develops and implements policies, programs, and procedures related to Human Resources and Training.
- Assists as required with staff scheduling and labor budget.
- Reports any conflict for resolution to Associate Dealer and/or General Manager.
- Communicates and ensures compliance with company, store, and department policies, as well as, health and safety programs and regulations.
- Maintains and promotes safety and security procedures, and ensures team member compliance.
- Assists in coordination of social events
- Actively participates in management meetings.
- Performs bookkeeping activities including accounts payable/accounts receivable.
- Audits refunds, voids, price overrides, special coupons, staff discounts, for retail and service centre.
- Assists in reconciling flex and other corporate statements, house accounts and maintains supporting documentation.
- Processes all claims, rebates and adjustments.
- Prepares payroll (taxes and deductions) and maintains accurate personnel records, including compensation and benefits, as required.
- Balances cash and prepares bank deposits.
- Sorts and manages incoming and outgoing mail.
- Prepares and sends correspondence.
- Ensures adequate supply of office stationary.
- Assists with inventory control and IT systems.
- Assists in coordination of social events.
- Assists the office manager in ensuring compliance with all applicable federal and provincial regulations, including the Pay Equity Act (Ontario & Quebec).
- Complies with company, store and department policies.
- Abides by all health and safety programs and regulations. Reports any observed or potential hazards immediately.
- Plays an active role in the office by openly sharing opinions and ideas on how to improve and by participating in meetings and all training as required.
- Completes other tasks, as required.
What do you need?
- Post secondary education or equivalent.
- Minimum of 2 years of experience in an HR related field.
- Accounting/Business Degree/ Certified HR Professional (CHRP) would be an asset.
- Experience in an office leadership role.
- Proficient in office software systems, Microsoft Word and Excel, payroll systems and bookkeeping.
- Demonstrated supervisory, leadership, and/or managerial experience or relevant experience.
- Possesses strong oral and written communication skills.
- Good understanding of Human Rights and Employment Standards Legislation.
- Proficient in office software systems, Microsoft Word and Excel, and in payroll systems
- Highly approachable individual who possesses solid administrative skills and attention to detail.
- Ability to work in a professional manner and to inspire others confidence and trust.
- Strong team-oriented approach.
- Ability to motivate and coach others as well as provide feedback.
- Ability to plan, organize, delegate and follow up on team’s activities and projects.
- Proactive problem-solving skills and ability to make decisions.
- Ability to multitask, adapt and cope with challenging situations.
- Ability to lead and manage a team to achieve common goals in a fast-paced environment.
