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Administrative Assistant to Superintendent, Special
2 weeks ago
**Job Summary**
Reporting to the Superintendent, Special Education, Social Emotional Learning and Well-being, the successful applicant will provide office staff workflow co-ordination and administrative support. This experienced individual will be fully involved in ensuring the effective workflow and communications of the Superintendent, Special Education, Social Emotional Learning and Well-being including liaising with Principals, Vice-Principals, Teachers, Superintendents, Trustees, Board and Ministry staff and the public to provide and receive information and initiate follow up action with appropriate staff or providing appropriate referrals as required. Providing support to committees, including SEAC, by preparing agenda packages and minutes; arranging and scheduling meetings.
**Key Responsibilities**
Responsibilities will include: coordinating, providing guidance, assigning and monitoring responsibilities of office assistants; composing, preparing and maintaining documentation; liaising with others to provide and receive information; coordinating promotion process; monitoring department budget and grants; assisting with the formatting and proofreading of documents; managing all correspondence received and prepared; managing the Superintendent’s calendar, maintaining a comprehensive filing system; other duties as assigned.
The successful applicant will work 12 months per year from 8:30 a.m. to 4:30 p.m. or as assigned.
**Qualifications**
- Demonstrated commitment to equity, inclusion, anti-racism, anti-oppression and working in a diverse school community and/or work environment
- Grade 12 education in addition to several years of related experience in progressively responsible positions
- Knowledge of the procedures for the Principal and Vice-Principal promotion processes and Board and Committee agendas
- Excellent communication skills and the ability to maintain confidentiality
- Excellent problem solving, and interpersonal skills
- Excellent analytical, critical thinking, and research skills with demonstrated attention to detail
- Demonstrated leadership, initiative, organization, and planning skills
- Ability to work within a team and with limited supervision
- Excellent written and verbal communication skills
- Ability to work independently and meet timelines
- Understanding of Board policies, practices and procedures
- Excellent notetaking abilities and proofreading skills
- Familiarity with day-to-day operations and procedures in schools K - 12 including field offices
- Record of exemplary on-the-job performance while employed by the Peel District School Board
**Additional Skills & Assets**
- Post-secondary education in business or office administration
**Careers with the Peel District School Board** Commitment to Equity, Anti-Oppression and Anti-Racism**
The Peel District School Board is committed to equity in employment. We are committed to equitable hiring practices that allow us to hire qualified staff who reflect the full diversity of the Region of Peel. We will provide reasonable accommodation (e.g. an accessible location, rescheduling of interviews that fall on Days of Significance etc.) based on any of the human rights protected grounds, during the hiring process if advised in advance. We are also committed to inclusion, anti-oppression and anti-racist practices while also supporting the continuous growth and development of an equitable and empowered education system at the PDSB.
**Criminal Background Check**
**Discover why you should consider a **career** with us**
**Additional Notes**
Preference will be given to qualified members of the Administrative Staff Group (ASG).
Job Reference: CBO00102
