Rental Coordinator

2 weeks ago

Sarnia, Canada AlumaSafway Full time

We are currently recruiting for a **Rental Coordinator** for our **Sarnia, Ontario** office. The Rental Coordinator performs a variety of office tasks to support office operations and maximize branch revenue and profitability. Main responsibilities will include the coordination of daily activities of branch equipment and manlift rental fleet, as well as coordination of purchases, receipts, deliveries, and paperwork completion.

**ESSENTIAL DUTIES**:

- Answer incoming rental calls and deal directly with walk-in customers;
- Assist customers with the rental of scaffold and manlifts;
- Prepare quotations;
- Take rental orders and complete all necessary paperwork required;
- Prepare all required shipping paperwork including invoices and rental documents, and ensure freight charges are recorded for invoicing purposes;
- Ensure labour jobs are billed in a timely, efficient manner and tracked to monitor profitability;
- Keep accurate rental data on contracts and customer files;
- Assist in producing sales quotes and sales packages for retail sale of equipment;
- Prioritize needed rental equipment with the Branch Manager;
- Locate needed rental equipment if not available at branch location, sub-rent when necessary;
- Arrange hauling and negotiate rates with outside haulers if necessary;
- Coordinate / dispatch truck drivers to ensure prompt delivery and pick up of rental equipment;
- Responsible for inventory control by updating rental transactions and transfers as they occur;
- Perform other administrative tasks such as filing, sorting, printing, scanning, etc. as assigned

**QUALIFICATION REQUIREMENTS**:

- High school diploma or equivalent education;
- Additional business-related education or specialized training is considered an asset;
- 2-3 years of administrative/office experience, preferably with payroll experience;
- Experience in the construction industry is considered an asset;
- Intermediate working knowledge of Microsoft Office including Excel and Word;
- Excellent written and verbal communication skills;
- Strong time management and organization skills in order to meet various competing deadlines;
- Ability to self-motivate;
- Ability to work within a team and build a positive team environment;
- Ability to adapt to an ever-changing work environment with competing demands;
- Ability to handle sensitive information with discretion;
- Ability to display sound and accurate judgement with the ability to resolve problems in a timely manner

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Sarnia, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: One location

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