Research Admin Coordinator

**Posting Period**:
Open: May 15, 2025

Deadline: May 22, 2025
- Non-Union

**Job Summary**:
At London Health Sciences Centre Research Institute (LHSCRI), our teams pioneer discoveries that transform the health of adult and paediatric patients around the world. As the research institute of London Health Sciences Centre (LHSC), we conduct research where patient care is delivered, working alongside patients, families, health-care providers and academic partners like Western University. We are leaders in advancing the understanding, diagnosis, treatment and management of diseases and health conditions through a diverse research program that ranges from laboratory-based science to clinical trials. Our research has a global impact as we build on LHSC's 150-year legacy of health innovation and drive forward medical breakthroughs that make a difference in the lives of patients and their families.
- This role will primarily be responsible for the coordination of clinical trial activation. The Trial Activation Coordinator (TAC) oversees all administrative activities related to new clinical trial activations within the Clinical Cancer Research Unit. The position collaborates with the Principal Investigator (PI), London Health Science Centre Research Institute (Contracts and Finance Teams), the Clinical Cancer Research Unit (CCRU) staff, sponsors, clinical research organizations, internal hospital departments, local primary coordinator, Clinical Research Impact Committee (CRIC) members and other cancer centers (where applicable) during the start-up period of a clinical trial.

**Rate of Pay**: $29.93 - $37.41

**Hours of Work**:**37.5 hours per week

**Duration**:**12 months, with possibility for renewal

**Teaching, Learning and Research**

London Health Sciences Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place that they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

**Responsibilities and Accountabilities**:

- Coordinate and manage study start-up activities:

- Ensure receipt of all necessary start-up documents from study sponsors, including protocols, case report forms, budgets, contracts, Health Canada approvals, IBs/PMs, and participant materials.
- Manage start-up milestones, implement process improvements, and ensure all materials and approvals are in place before study activation
- Facilitate stakeholder engagement and regulatory compliance:

- Coordinate completion and transmission of confidentiality agreements and regulatory documents with physicians, study staff, internal departments, and oversight committees.
- Work with CCRU Ethics Coordinator on REB submissions and inter-departmental credentialing/test case completion (e.g., surgical, imaging).
- Support study feasibility and site selection processes:

- Coordinate physician input for site feasibility surveys.
- Conduct pre-site selection visits with sponsors, engaging hospital stakeholders to assess readiness and capabilities.
- Lead communication and documentation efforts:

- Schedule and facilitate meetings, create agendas, and take minutes to ensure effective communication and documentation.
- Organize and lead site activation meetings with all relevant parties.
- Oversee contracts, budgets, and clinical trial systems:

- Liaise with the management team, CCRU, and sponsors to facilitate budget negotiations, contract reviews, approvals, and executions.
- Maintain accurate documentation and milestone data in the EDGE Clinical Trial Management System.

**Qualifications**:

- Minimum: Undergraduate degree - 4 years (Medical and Scientific Terminology, Health Sciences)
- Preferred: Certified by the Society of Clinical Research Associates (SOCRA) or the Association of Clinical Research Professionals (ACRP).
- Experience in clinical trials start-up and close-out procedures
- Knowledge of regulatory document requirements for clinical trials initiation
- Good Clinical Practice, Health Canada Division 5, and Tri-Council Policy trainings
- Familiarity with Clinicaltrials.gov protocol registration and results system
- Familiarity with Cerner Powerchart Protocol Office Manager
- Familiarity with Sponsor software systems (ex. SIP, CCTG R