Administrative Services Coordinator

22 hours ago

Headingley, Canada Matix Lumber Inc. Full time

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides for all of your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale.

Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders DIYers, and community leaders the tools, construction service, and design expertise to support residential and commercial projects - from start to finish.

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.

We are seeking a proactive, detail-oriented **Administrative Services Coordinator**to join our team. This is a multifaceted role that combines administrative support, HR coordination, payroll assistance, and executive-level support. You will be at the centre of our operations, helping ensure smooth processes, supporting employees, and contributing to organizational success.

If you enjoy variety, thrive in a fast-paced environment, and take pride in keeping things organized, this role is for you
- Assist with bi-weekly payroll processing and respond to employee payroll inquiries.
- Support recruitment and onboarding and maintain accurate HR records, compliance files, and training logs.
- Manage calendars, organize meetings, and prepare documents for leadership.
- Draft and proofread presentations, reports, correspondence, and financial documents.
- Plan events, coordinate large meetings, and manage special bookings (e.g., Winnipeg Jets Skybox).
- Track and support safety compliance initiatives and maintain related documentation.
- Order office supplies, maintain boardrooms and common areas, and greet visitors.
- Provide additional administrative support as required.
- Post-secondary education in Business Administration, HR, or related field preferred.
- 2-3 years of experience in administration, HR, or payroll support.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking skills with high attention to detail.
- Strong written and verbal communication skills.
- Professional, discreet, and able to handle confidential information with care.
- Ability to work independently and collaboratively in a fast-paced environment.

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