Manager, Procurement

**POSITION LOCATION**: Canada (Home-Based)

**POSITION TITLE**: Manager, Procurement

**POSITION REPORTS TO**: Vice President, Finance

**DEPARTMENT/UNIT NAME**: Financial Services

**JOB SUMMARY**:

- Responsible for spearheading the organization’s purchasing policies and procedures on a global basis and ensuring the adoption of best practices for the procurement of goods and services. Participate in the negotiation of larger purchases of goods and services. Work with Finance, vendor managers, project teams, and other corporate operations departments (HR, Legal, QA, IT) to implement and maintain robust procurement solution. Manage the Accounts Payable team.

**AREAS OF RESPONSIBILITY**:
1. Internal Controls & Code of Ethics
- Develop effective procurement strategies to enhance internal controls (e.g., guidelines regarding number of quotes required, and controls to minimize risk of conflict of interest with vendors)
- Work with other members of the Finance team to ensure best practices for internal controls concerning the addition of vendors, credit card spend, limits, policies and procedures
- Liaise with Legal to ensure the legitimacy of a new vendor entity and that the vendor is adequately insured -Evaluate the need for, and if appropriate, implement purchase order system
- Perform risk assessments on potential contracts and agreements
- Control the procurement budget and promote a culture of long-term saving on procurement costs

2. Vendor Management/Negotiation and Purchasing Support
- Provide guidance to Clinical Vendor Managers
- Support Clinical Vendor Managers in negotiations with vendors for larger and/or more complex purchases
- Liaise with Clinical Vendor Managers to build and maintain long-term relationships with vendors and suppliers
- Act as Vendor Manager for corporate operations vendors
- Negotiate preferred vendor agreements particularly for corporate operation suppliers (e.g. Office supplies)
- Review existing contracts with suppliers and vendors to ensure on-going feasibility
- Oversee and manage the distribution module of the Enterprise Resource Planning system that tracks shipments, inventory, and the supply of goods
- Prepare monthly inventory reports and procurement reports as required
- Prepare procurement reports as required

3. Accounts Payable Management
- Oversee and approve creation of new vendors
- Work with Accounts Payable team to implement and maintain the purchase order system
- Approve purchase orders and organize and confirm delivery of goods and services.

4.Supervision of Accounts Payable Team
- In conjunction with VP, Finance, ensure the Accounts Payable team is adequately staffed, including hiring and terminations
- Ensure staff have the necessary skills and knowledge to perform in their respective roles
- Address performance management issues with employees, with the support of Human Resources as required
- Provide regular, timely performance feedback to direct reports
- Complete annual performance and salary review processes for direct reports
- Set annual performance goals for the Accounts Payable team and ensure the team achieves these goals

**QUALIFICATIONS**:
Job Experience & Education Requirements:

- Undergraduate university degree (Bachelor or Honors Bachelor) And 4-6 years related experience + substantial on-going job-related training

OR
- College Diploma/Degree And 7-9 years related experience +continuous training and knowledge/skills upgrading

Other:

- Experience in logistics, business, supply chain management or related field
- Knowledge of best-in-class procurement procedures, policies and resources; e-tools and systems
- Strong communication skills
- Experienced negotiator
- Strong business and financial acumen

**OTHER SKILLS, REQUIREMENTS OR LEVELS OF AUTHORITY**:

- Financial Resource Management: Department/project budget setting and oversight (departmental autonomous expenditure decisions, responsible for department budget setting -final budget approval is required by relevant executive and/or most Sr. Finance role)
- Degree of Independence: Works with very little supervision (sets priorities, pace, determines tasks and actions within context of overall responsibilities)
- Contacts: Large and varied contacts, frequently technical, complex or difficult (analysis/persuasion required, regulatory/technical)
- Communication Complexity: Frequent communications, addressing complex, sensitive and/or escalated issues, involves technically complex explanations (train, sell, persuade, negotiate and/or analyze) that will impact organizations reputation

**WORKING CONDITIONS**:

- Home-based
- Accommodations for job applicants with disabilities are available

LI-Remote