Payroll Clerk

Autumnwood Mature Lifestyle Communities Inc. (AMLC) is currently seeking a permanent full-time Payroll Clerk/AR. Working as part of the management company of AMLC, the Payroll Clerk/AR is responsible for preparing and processing the bi-weekly payroll functions within our four retirement communities while ensuring the accuracy and integrity of all data input, deductions and reporting. The role involves ensuring that employees are paid accurately and on time, in compliance with company policies and relevant laws. Additionally, the Payroll Clerk will be responsible for completing Accounts Receivable duties within a fast-paced finance department while adhering to established standards and principles.

**Qualifications & Experience**:

- Post secondary education, Bachelor’s degree or Diploma, in Accounting, Finance, or a related field.
- Minimum 2 years payroll related experience ideally with experience in high-volume payroll functions.
- Working towards or current Certificate as a Payroll Compliance Practitioner (PCP) or Canadian Payroll Association (CPA) certification.
- Strong knowledge of payroll requirements, including Canada Revenue Agency payroll rules, year-end reporting, EHT, WSIB, etc.
- Good understanding of general accounting and payroll practices regarding journal entries, reconciliation and reporting.
- Knowledge of collective agreement entitlements as well as related legislation such as Employment Standards Act.

**Skills & Abilities**:

- Strong knowledge of payroll and accounting principles with hands-on technical skills.
- Demonstrated excellent computer skills (MS Excel, MS Word, MS Outlook & MS Teams) including typing abilities.
- Demonstrated understanding of the full payroll cycle and AR.
- Demonstrated data management skills including organizing, processing and making sense of data.
- Demonstrated attention to detail and highly accurate with numbers.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
- Demonstrated discretion and maturity when handling confidential information.
- Professional, courteous and respectful in all interactions.
- Ability to provide support to employees on payroll information and respond to employee or management questions on a variety of payroll process inquiries.
- Exercises tact and judgment when handling complaints from irate employees and managers when their pay is not understood or as expected.
- Works cooperatively with others to foster a culture of inter-professional collaboration.
- Excellent organization skills and attention to detail.
- Ability to manage time effectively and meet deadlines.
- Ability to work with limited supervision and practicing independent time management.
- Sound ownership qualities and willingness to take initiative for the assigned tasks.
- Knowledge of relevant laws and regulations.
- Must be legally eligibly to work in Canada.
- Proficiency in written & spoken English; Bilingualism (French//English) is considered an asset.

**Key Responsibilities**:

- Process bi-weekly union and non-union payroll ensuring compliance with relevant legislation, union contracts, policies and procedures.
- Compare and process time verification reports to requests/forms and other adjustments to ensure accuracy of payroll payment.
- Work closely with the Human Resources on data verification (ie. employee entitlements such as sick time, bereavement pay, etc.).
- Ensure all payroll processes are checked for accuracy and completeness adhering to pay deadlines.
- Process and pay all employee expenses and mileage claims working with Accounts Payable as needed.
- Process employee terminations ensuring appropriate pay related documentation issued and any applicable payments or recovery of entitlements are completed.
- Submit Records of Employment documents electronically to Service Canada ensuring appropriate coding based on departure reason.
- Transmit electronic deposits to the banks for processing.
- Ensure completion of all year-end payroll activities including T4s, pension adjustment calculations, and completion of reporting requirements (CCRA, WSIB, and EHT).
- Prepare and ensure for accuracy all payroll related remittances.
- Maintain security of all employee salary data and files in accordance with legislative requirements and records retention schedule.
- Prepare and post month end journal entries.
- Complete monthly reconciliation of all payroll related balance sheet accounts.
- Compile statistical reports, statements and summaries related to pay.
- Compile Record of Employment, T4S and T4As as needed.
- Accountable to follow safe practices related to the security and privacy of information.
- Maintain accurate and organized payroll records for reference and auditing purposes.
- Other payroll or functional duties as required.

**Job Types**: Full-tim