Proposal Coordinator

**About GHD**

Join a leading global employee-owned professional services organization. Our footprint spans over 200 offices across 14 countries where we generate over $2B annually through a team of over 10,000 data scientists, design thinkers, immersive digital consultants, project managers and innovators that help clients reimagine their digital future.

GHD founded the GHD Digital business under a single vision: to help our clients transform their business, embrace the future and change communities for good. Our Digital Citizen Experience division focuses primarily on providing digital solutions to the municipal marketplace.

The **Proposal Coordinator **role will be a pivotal team member that helps drive winning proposal submissions tailored to municipal client Request for Proposals (RFP). This position requires a responsible, reliable professional who can manage aggressive deadlines while delivering quality work with a high level of detail.

**This role can be performed remotely or from any Canada GHD Office (Waterloo or Toronto preferred).**

**Responsibilities**
- Coordinate the proposal process from beginning to end
- Ensure proposals are properly scoped, identify missing information, help identify risks, and ensure text and response match requirements
- Develop overall proposal schedule, production schedule, outlines, and compliance matrices
- Track and ensure timely proposal deliverables required from internal partners, including insurance forms, proposal forms, finance support letters, and write-ups from various authors
- Ensure that proposals and marketing materials are consistent and professional
- Perform regular compliance checks on all submittal documents
- Create Proposal templates
- Prepare, edit, and format proposal sections, resumes, and project sheets in preparation for proposal close-out
- Merge individual contributions into final proposal submission
- Analyze call for proposal documents and identify all requirements in order to ensure proposal compliance
- Refine overall layout, formatting, and visual appeal of proposal documents in Word
- Assist in maintenance of proposal content library
- Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
- Assist with copywriting and editing of proposal content
- Find, analyze and synthesize written content from proposal libraries; revise and repurpose it for new efforts, ensuring the content is tailored to meet the solicitation requirements
- Collect and integrate supporting materials
- Enter and track opportunities in company database
- Track and keep administrative records of submissions
- Work on multiple deadlines and schedules concurrently to maintain 100% on time proposal delivery
- Other duties as required, including new bid opportunity searching and distribution

**Qualifications**
- 2 to 5 years of experience in proposals, marketing or administration
- Excellent communication skills
- Strong attention to detail
- Excellent organizational and interpersonal skills
- Computer literacy and good working knowledge of MS Office, Microsoft Excel, Adobe

LI-TP1

Digital

**Why GHD?
Being the best we can be is in our culture.

We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.

**Our commitment to you
Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

**Who we are
We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly ‘One GHD’ across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.

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